Special Education Data and Reporting Part B (children ages 3 through 21)

Data and Reporting Part B

Contact Us

Special Education Services

For questions regarding Special Education data reporting please contact:

Main Phone: (405) 521-3351

Magdalena Garcia
Data Administrative Assistant
(405) 522-1110

Erik Friend
Director of Data Analysis
(405) 521-2198

Ginger Elliott-Teague
Director of Data Analysis
(405) 521-4871

Each Local Educational Agency (LEA) is required to submit Special Education data for students aged 3 through 21 years of age who receive special education and related services through an Individualized Education Program (IEP) to the Oklahoma State Department of Education-Special Education Services (OSDE-SES).


Special Education Data Manual

The OSDE-SES Data Manual is currently under revision and has been removed due to changes in data systems.


Special Education Data Collections

Child Count
Child Count: A count of students who are enrolled in the LEAs and on an IEP as of October 1 of the fiscal year. In addition to federal reporting, this count is used in allocating State Aid for Special Education.

FY2017 Child Count Timeline

FY2017 Child Count Appeal Process

Memo for State Aid Weights

FY2017 Child Count Instructions



End of Year: Data/Annual Performance Report
Data regarding full-time equivalents (personnel), discipline, exits (e.g. graduation and dropouts), as well as other important information about students with disabilities. The information collected covers the fiscal year (July 1st through June 30th).
FY2017 End of Year Reporting Guidance SPED Discipline for Principals
FY2017 End of Year Reporting Webex Video FY2017 End of Year Reporting Webex Powerpoint

45-Day Timeline & Early Childhood Transition Student Reporting Templates

Personnel FTE Calculators (Paraprofessionals & Related Service)
SoonerStart to LEA Tip Sheet End of Year Question Clarifications*New
Register Here for "Open Door" 1-on-1 EOY Assistance from OSDE!!


Special Education Data Reporting

District Reporting State Reporting
FY2017 Child Count/District Profiles/Determinations   FFY2015 (SY2015-2016) Report FFY2015 (SY2015-2016) Determination Letter
FY2016 Child Count/District Profiles/Determinations FY2016 District Determinations Memorandum

FFY2014 (SY2014-2015) Report

FFY2014 (SY2014-2015) Determination Letter

FY2015 Child Count/District Profiles/Determinations  

FFY2013 (SY2013-2014) Report

FFY2013 (SY2013-2014) Determination Letter



SPED Director Trainings
End of Year Collection PowerPoints

SPED Director's Data Checklist

Graduation by Cohort and Dropout Rate

How-to: All Student Export - SPED Only Report

Assessment Participation & Performance

How-to: Child Count in Detail


How-to: Child Count Report

Child Find & Early Childhood Transition

How-to: Compare All Student Export-SPED Only to Child Count Report

Early Childhood Environments & Early Childhood Outcomes

Running Reports in EdPlan WEBEX

EC Environments Decision Tree (IDC)

FY2017 Child Count Reporting & FY2017 Child Count Reporting Powerpoint

Childhood Outcomes Summary Form Module (DASY & ECTAC)

Least Restrictive Environment

Parent Involvement & Post-Secondary Outcomes Surveys

Significant Disproportionality

Secondary Transition



Last updated on September 19, 2017