Reporting Requirements Calendar - Assessments

State and Federal Due Dates for Oklahoma Public Schools K-12
Report by Division - Assessments

Contact Information:

Assessments Website:  https://sde.ok.gov/office-assessments
Phone: (405) 521-3341
Email:  Assessments@sde.ok.gov

District Test Coordinator Designations & CCRA Selection

Window:  August 1 - August 31
Legislation:  OAC 210:10-13-4
Description:  Superintendents shall designate District Test Coordinators for the district and all buildings; names, email addresses, and telephone numbers of District Test Coordinators (DTC) will be provided.  Superintendents will also select their CCRA (SAT/ACT).
Activity:  Email to OSDE: Samantha.Sheppard@sde.ok.gov with the subject line, “Test  Coordinator Information”
Related Documents:  Test Coordinator Information Form

WIDA Precode

Window:  November 18 - November 25
Description:  To better ensure EL students are correctly identified, OSDE has introduced a new precode report located in The Wave's portal. The “WIDA Precode” report allows districts to review and confirm those students who are currently identified as either English Learners (2349) or English Learners- Declined District EL Services (1637), who will be participating in spring WIDA ACCESS assessment. Additionally, the “Find Missing Students” feature of the site-level report is designed to identify any former EL students who may be currently misidentified.
Activity:  Single Sign On > The Wave's portal > Reporting > State Reporting Certification > WIDA Precode
Related Documents:  Instructional Video (YouTube), Superintendent SSO Manual (PDF), WIDA Precode Guidance (PDF)

Precode

Window:  December 12 - January 17
Legislation:  OAC 210:10-13-4
Description:  The Wave will be utilizing data collected directly from each district’s Student Information System (SIS) to submit the Oklahoma School Testing Program Pre-code file directly to the testing company for the district.
Activity:  Single Sign On > The Wave's portal > Reporting > State Reporting Certification > Precode
Related Documents:  Instructional Video (YouTube)

Spring Testing Student Non-Standard Accommodation Request

Window:  December 1 - February 1
Legislation:  OAC 210:10-13-11
Description:  The Non-Standard Accommodation Application is intended to allow users the ability to request an ELA Read Aloud Accommodation or Unique Accommodation. The State Department of Education (OSDE) will then review the application and issue a decision based on the submitted criteria.
Activity:  Single Sign On > Non-Standard Accommodation Application

Testing Status Information for Invalidations or Exemptions

Window:  Throughout the testing window; May 15 (close of the testing window)
Legislation:  OAC 210:10-13
Description:  Use this tool to submit Invalidations, Emergency Medical Exemptions, and certain Other Placement requests to be approved by Assessment and Accountability staff. This tool replaces the Testing Status Application from the school district reporting site.
Activity:  Single Sign On > Accountability (Oklahoma School Report Cards)

Oklahoma School Testing Program Test prep in-service sessions

Window:  February
Legislation:  OAC 210:10-13-6
Description:  Test preparation and administration sessions are required of all District Test Coordinators.  Sessions will cover OSTP overview, shipping procedures, and assessment policies.
Activity:  State Testing Resources > Sign up for test prep in-service session
 

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