Reporting Requirements Calendar - School Personnel


State and Federal Due Dates for Oklahoma Public Schools K-12
Report by Division - School Personnel


Contact Information:

School Personnel Website:  https://sde.ok.gov/school-personnel-records
Phone: (405) 521-3369

Mail to OSDE Address:

ATTN: SCHOOL PERSONNEL
OKLAHOMA STATE DEDPARTMENT OF EDUCATION
2500 N LINCOLN BLVD
OKLAHOMA CITY OK 73105

Superintendent Contracts

Window:  Throughout the year; due within 15 days of signing
Legislation:  70 O.S. § 5-141(D)
Description:  Upload signed contract to School Personnel Report Welcome Screen within 15 days of approval.
Activity:  Single Sign On > School Personnel Report Application

Initial Certified Personnel Report and Initial Support Personnel Report

Window:  September 1 - October 15
Legislation:  OAC 210:25-3-4(e)
Description:  Report all certified and support employee salaries and fringe benefits.  This will be a projection of what is to be paid if full year/contract is fulfilled.
Activity:  Single Sign On > School Personnel Report Application

Local School District Salary Schedule

Window:  September 1 - November 15
Legislation:  70 O.S. § 5-141 (A)
Description:  Provide all board approved certified salary schedules.  This will include all “+ hour” schedules.
Activity:  Single Sign On > School Personnel Report Application

Mid-Year Certified Personnel Report and Mid-Year Support Personnel Report

Window:  January 1 - February 1
Legislation:  OAC 210:25-3-4(g)
Description:  Report all certified and support employee salaries and fringe benefits.  Make necessary changes to initial data reported. (i.e. adding new employees, changing data for those who left, updating FBA totals, etc.)
Activity:  Single Sign On > School Personnel Report Application

Notification of Intent to Not Enter into a Contract with a Regularly Employed Teacher

Window:  First Monday in June
Legislation:  70 O.S. § 6-101 (E)
Description:  This is a notification of intent by a school district to not enter into a written contract with a regularly employed teacher for the following school year. A teacher must notify the school board of the desire to not be reemployed within fifteen days after the first Monday in June or the teacher will be deemed to be reemployed.
Activity:  Mailed to teacher by registered or certified mail.

Shared Superintendent Salary Assistance Application

Window:  By June 30
Legislation:  70 O.S. 7-203 (B) (2)
Description:  Submitted to OSDE by June 30 of year prior to the year in which the mutual contract will be effective.
Activity:  Send via mail or email to OSDE. School Personnel mailing address at top of page. Email Heather.Butler@sde.ok.gov.
Related Documents:  Shared Superintendent Salary Assistance Application

End-of-Year Certified Personnel Report and End-of-Year Support Personnel Report

Window:  June 1 - July 15
Legislation:  OAC 210:25-3-4(i)
Description:  Report all certified and support employee salaries and fringe benefits.  Certified substitutes are to be included in this submission.  All data reported should be complete fiscal year totals and should match expenditures.
Activity:  Single Sign On > School Personnel Report Application

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Last updated on November 25, 2019