Reporting Requirements Calendar - Student Transportation


State and Federal Due Dates for Oklahoma Public Schools K-12
Report by Division - Student Transportation


Contact Information:

Student Transportation Website:  https://sde.ok.gov/student-transportation
Phone: (405) 521-4513

School Bus Evacuation Drills

Window:  The OSDE highly recommends that the drill must occur once during the first two weeks of the Fall Semester (August) and once during the first two weeks of the Spring Semester (January).
Legislation:  OAC 210:30-5-6
Description:  At least twice during each school year, each pupil who is transported in a school vehicle shall be instructed in safe riding practices, and participate in emergency evacuation drills. This instruction must be conducted during the first two weeks of each semester.
Activity:  A copy of the evacuation plan must be kept on file at the district.
Related Documents:  Evacuation Drill Form (PDF)

School Bus Annual Inspection

Window:  Throughout the year; required to be updated annually
Legislation:  OAC 210:30-5-6
Description:  Each school bus must be safety-inspected once a year by a qualified bus mechanic:  Inspections may be conducted any month and are valid for one year from the report date.
Activity:  All bus inspections must be kept on file at the district.
Related Documents:  Oklahoma School Bus Inspection Guide (PDF)

School Bus Driver Annual Driving Record Report (MVR)

Window:  Throughout the year; required to be updated annually
Legislation:  OAC 210:30-5-8
Description:  This report is an annual requirement that must be current in order for a school bus driver to be eligible to drive a school bus. The MVR is required for employees with an Oklahoma School Bus Driver Certificate. The rule above explains when, based on the document, a driver is disqualified.
Activity:  All MVR documents regarding School Bus Driver annual driving records must be kept on file at the district.
Related Documents:  Driving Record Request (PDF)

School Bus Driver In-Service Verification

Window:  Throughout the year; required to be updated annually
Legislation:  OAC 210:30-5-8
Description:  This training is an annual requirement and must be current for a bus driver to be eligible to drive a school bus. Oklahoma school bus drivers must complete at least four hours of in-service training each year in order to maintain their OSDE Certification.
Activity:  All forms regarding School Bus Driver annual in-service training must be kept on file at the district.
Related Documents:  Annual In-Service Verification Form and OSDE Approved Subjects (PDF)

School Bus Driver Certificate Application

Window:  Throughout the year; all bus driver certifications are updated annually in the single sign-on Bus Driver Certification application.
Legislation:  OAC 210:30-5-8
Description:  Oklahoma school bus drivers must have completed requirement for the Oklahoma OSDE School Bus Driver Certificate.  Requirements include the appropriate CDL and endorsements, background check, driving record, health certificate, in-service verification, and compliance with Federal Drug and Alcohol testing requirements.  All qualifying school bus driver certifications must be entered into the Single Sign On Bus Driver Certification online program.
Activity:  Single Sign On > School Bus Driver Certification
The application linked below can be used as a tool to gather required information for the Single Sign On Bus Driver Certification program. The application may be a useful tool for initial certification and emergency certificates. A copy of the certificate may be kept on file at the district.
Related Documents:  Application for School Bus Driver Certificate (PDF)

School Bus Driver Drug and Alcohol Education Policy

Window:  Throughout the year
Legislation:  49 CFR Part 382.601
Description:  Each district shall provide educational materials that explain the requirements of Federal Motor Carrier Safety Administration’s and the employer’s policies and procedures with respect to drug and alcohol testing.
Activity:  The district shall ensure that a copy of these materials is distributed to each driver prior to the start of alcohol and controlled substances testing and to each driver subsequently hired or transferred into a position requiring driving a commercial motor vehicle. The district shall provide written notice to representatives of employee organizations of the availability of this information.
Related Documents:  Drug and Alcohol Policy Guidance and Employer Resources

School Bus Driver Health Certificate

Window:  Throughout the year; required to be updated annually
Legislation:  OAC 210:30-5-8
Description:  This certificate is required annually and must be current for a bus driver to be eligible to drive a school bus. Oklahoma school bus drivers must have a current health certificate on file.  Both the OSDE and the DOT Health Certificates are allowed.  The OSDE expires after 1 year.  The DOT expiration depends on the health of the driver as determined by the examining health professional who must be listed on the DOT National Registry.
Activity:  All School Bus Driver Health Certificates must be kept on file at the district.
Related Documents:  School Bus Driver Health Certificate (PDF)

School Bus Route Evaluation

Window:  Prior to the start of the school year and ongoing as necessary.
Legislation:  OAC 210:30-5-5
Description:  All school bus routes must be evaluated annually for safety and efficiency by the local school district supervisor of transportation or designee.
Activity:  A copy of the evaluation should be kept on file at the district.
Related Documents:  School Bus Route Evaluation Form (PDF)

Student Transportation Supervisor Training

Window:  Once, recurrent training is not required
Legislation:  49 CFR Part 382.603
Description:  Student Transportation supervisors must receive training to enable them to determine the criteria for a reasonable suspicion drug/alcohol test.
Activity:  A copy of training documentation must be kept on file at the district.
Related Documents:  Guidance on Student Transportation Supervisor Training

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Last updated on November 25, 2019