Federal Programs


Contact Us

Office of Federal Programs
2500 North Lincoln Boulevard Oklahoma City, Oklahoma 73105
405-521-2846

Leadership
Gloria Bayouth, Ed.D., Executive Director, Federal Programs

Bo Merritt, Director of Finance, Federal Programs

Corina Ene, Director of Policy and Research, Federal Programs

The Oklahoma State Department of Education Federal Programs office monitors the use of funds and supports the programs of Titles I, IIA, VI and X, Bilingual/Migrant Education
 
 
IMPORTANT NOTICE: The Federal Programs Summit has been postponed. Please check back at a later date for new information. 
 
 
News & Noteworthy

Presentations, Links, and Resources


Sequestration

OSDE Clarification of Sequester Impact Memo (pdf) USDE Clarification of Sequester Impact Memo (outside link)
Sequestration and Education in Oklahoma ppt | pdf Sequestration Flow Chart (pdf)
Sequestration Frequently Asked Questions


Consolidated Federal Grants Program Monitoring

FY16-18 Consolidated Monitoring Cycle (xls) FY16 Monitoring District Assigned Reviewers (pdf)
Consolidated Monitoring Program Review Plan (doc) Consolidated Monitoring Training Document (ppt)
FY17 Consolidated Monitoring Training Webinar FY17 Federal Programs Monitoring Resource Toolkit (doc)
FY17 Monitoring Tool (doc)

 

Time and Effort


Program Descriptions

Programs

Title I, Part A – Improving the Academic Achievement of the Disadvantaged
The purpose of this title is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and state academic assessments.

Title I, Part C - Migrant Education

The Migrant Education Program works to ensure that migrant students (aged 3 to 21) fully benefit from the same free public education (pre-K – 12) provided to other students. This program offers services to help reduce the educational disruptions and other problems that result from repeated moves.

Title I, Part D – Prevention and Intervention Programs for Children and Youth who are Neglected, Delinquent or At-Risk
The purpose of this title is to ensure that children and youth in local correctional facilities are participating in an education program that is comparable to the one the LEA operates in the school that such children and youth would otherwise attend.

Title I Recognition and Awards Program: Academic Achievement and Distinguished Schools Awards
The purpose of this program is to recognize and honor those Title I elementary and secondary schools that exceed adequate yearly progress two or more consecutive years, or make the greatest gains in closing the achievement gap between student groups and to identify Title I schools as models of best practices for schools of similar demographics identified for school improvement.

Title II, Part A – Improving Teacher and Principal Quality
The purpose of this title is to increase the academic achievement of all students by helping schools and districts improve teacher and principal quality and ensure that all teachers are highly qualified. The program focuses on using practices grounded in scientifically-based research to prepare, train, and recruit high-quality teachers.

Title II, Part B – Mathematics and Science Partnerships (MSP)
The purpose of this title is to improve academic achievement of students in the areas of mathematics and science through programs that:

Title III – Bilingual Education
The purpose of this title is to ensure that limited English proficient (LEP) students and immigrant children and youth meet the same challenging state academic content and student academic achievement standards as all other children.

Title VI, Part A, Subpart 2 - Funding Transferability
The Funding Transferability option allows eligible districts the choice of transferring up to 50% of their grant awards under certain NCLB programs for use in supporting the purposes of another NCLB program to improve student academic achievement.

Title VI, Part B - Rural Education Achievement Program
The Rural Education Achievement Program (REAP) is designed to assist rural districts in using federal resources more effectively to improve the quality of instruction and student academic achievement. It consists of two separate programs – The Small, Rural School Achievement (SRSA) program and the Rural and Low-Income Schools (RLIS) program. The SRSA program provides eligible districts with greater flexibility in using the formula grant funds they receive under certain state-administered federal programs (REAP-Flex). It also authorizes formula direct grant awards to these districts. The RLIS program authorizes formula grant award to states to make subgrants to eligible districts. Districts may use RLIS funds to support a broad array of local activities that support student achievement.

Title X, Part C - McKinney-Vento Homeless Education Assistance Program
The McKinney-Vento program is designed to address the problems that homeless children and youth have faced in enrolling, attending, and succeeding in school. Under this program, State educational agencies must ensure that each homeless child and youth has access to the same free, appropriate public education, including a public preschool education, as other children. Homeless children and youth should have access to the same challenging student academic achievement standards to which all students are held.

No Child Left Behind Blue Ribbon Schools
The Blue Ribbon Awards honor public and private K – 12 schools that are either academically superior in their states or that demonstrate dramatic gains in student achievement.

Videoconference Network
The Videoconference Network provides two-way audio and video communication among 10 sites across the state. The system is useful for professional development and technical assistance for teachers, principals, superintendents, and other school employees. This technology reduces costly travel expenses and permits more efficient use of time bringing cost savings to Oklahoma schools.

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Central Contractor Registration system (CCR), System for Award Management (SAM) and DUNS Numbers

On May 29, 2012, the Central Contractor Registration system (CCR) went away. CCR was migrated into the new System for Award Management (SAM).

When it is time to renew your current CCR registration, you will do it in SAM. You will go to www.SAM.gov, create a simple SAM user account, and follow the online instructions to validate and update your information. We recommend that you visit the website and access your information to verify that your registration is valid.

If you have questions or would like more information, please go to www.fsd.gov or call (866)606-8220.

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Federal Programs Complaint Procedures

(a) Purpose: Federal Programs regulations (34CFR Part 299, Subpart F S299.10-12) pertaining to programs under the reauthorized Elementary and Secondary Education Act (ESEA) require the State Education Agency (SEA) to adopt written procedures, consistent with State law for:

(1) Receiving and resolving any complaint from an organization or individual that the SEA or an agency or consortium of agencies is violating a Federal statute or regulations that apply to a covered program listed in subsection (b) of this section.
(2) Reviewing an appeal from a decision of an agency or consortium of agencies with respect to a complaint; and
(3) Conducting an independent on-site investigation of a complaint if the SEA determines that an on-site investigation is necessary.

(b) Covered Programs: Programs covered by this section are the following:

(1) Part A of Title I (Improving Basic Programs Operated by LEAs)
(2) Subpart I of Part B of Title I (Reading First)
(3) Subpart 3 of Part B of Title I (Even Start Family Literacy Programs)
(4) Part C of Title I (Migrant Education)
(5) Part D of Title I (Neglected and Delinquent)
(6) Part F of Title I (Comprehensive School Reform)
(7) Part A of Title II (Teacher and Principal Training and Recruiting Fund)
(8) Part B of Title II (Math and Science Partnerships)
(9) Part D of Title II (Enhancing Education Through Technology)
(10) Part A of Title III (English Language Acquisition, Language Enhancement, and Academic Achievement)
(11) Part A of Title IV (Safe and Drug-Free Schools and Communities)
(12) Part B of Title IV (21st Century Community Learning Centers)
(13) Part A of Title V (Innovative Programs)
(14) Subpart I of Part B of Title VI (Small, Rural School Achievement Program)
(15) Subpart 2 of Part B of Title VI (Rural and Low-Income School Program)

(c) Complaint Procedures at the Local Education Agency (LEA) Level:

(1) All complaints concerning an LEA should be filed with the appropriate LEA or with the General Counsel of the State Department of Education. Within thirty (30) days of receipt of a complaint, the applicant agency shall conduct an investigation of the allegation and resolve the complaint. After the investigation and resolution, a written decision shall be filed with the General Counsel of the State Department of Education and the complainant.
(2) A complaint may be filed by parents, teachers, or other concerned individuals or by an organization in relationship to the program. An LEA is required to review all complaints made concerning a covered program if:

(A) the complaint is in written form and alleges that Federal program requirements have been violated;
(B) the complaint is signed;
(C) the complaint includes the facts on which the statement is based and the specific program requirement alleged to have been violated; and
(D) the complaint includes information supporting the allegation along with the allegation.

(d) Complaint Procedures at the State Education Agency (SEA) Level:

(1) Within thirty (30) days of receipt of a decision, the SEA shall review the investigation and decision and make the LEA aware if further steps are to be taken by the LEA or the SEA. A complainant who is dissatisfied with the decision of the LEA may file an appeal with the SEA. A request for an appeal must be submitted in writing to the General Counsel of the State Department of Education within thirty (30) days of resolution of the complaint by the LEA.
(2) Upon receipt of an appeal, the SEA will request from the LEA a copy of the original complaint and evidence found during the investigation by the LEA. Upon receipt of evidence supplied by the complainant and the LEA, the SEA will either make a disposition from submitted documentation or conduct an independent, on-site investigation of the complaint if deemed warranted.
(3) Resolution of the complaint shall be made by the SEA within forty-five (45) days of receipt of an appeal. A request for an extension of this time limit may be submitted by the LEA or the complainant. An extension of this time limit will be made only if exceptional circumstances exist with respect to a particular complaint.
(4) Within ten (10) days of completion of the appeal review process by the SEA, a written decision will be provided to the person, persons, or organization making the complaint and to the LEA to which the complaint was filed.
(5) A complaint against an LEA made directly to the SEA without previously being filed with the appropriate LEA will be reviewed by the SEA to determine if an investigation is warranted by the SEA because of the seriousness of the complaint or if the complaint shall be returned to the complainant to be filed with the appropriate LEA. The forwarding of a complaint filed with the SEA requires the LEA to conduct an investigation and produce a decision within thirty (30) days of receipt of the complaint by the LEA.
(6) A direct complaint which the SEA determines must be investigated by the SEA will be resolved within forty-five (45) days of the receipt of the complaint by the SEA. A written decision will be provided to the person, persons, or organization making the complaint and to the LEA upon which the complaint was filed.
(7) The complainant has the right to request the Secretary of the United States Department of Education to review, at the Secretary's discretion, the final decision made by the SEA.
(8) Complaints against the SEA must be filed with the General Counsel of the State Department of Education. Complaints must:

(A) be submitted in written form and specify the Federal program requirements alleged to have been violated;
(B) be signed;
(C) include the facts on which the statement is based and the specific program requirement alleged to have been violated; and
(D) include information supporting the allegation along with the allegation.

(9) The SEA will investigate and resolve the complaint and issue a written decision to the LEA and to the complainant within forty-five (45) days of receipt of the complaint.
(10) The complainant has the right to request the Secretary of the United States Department of Education to review, at the Secretary's discretion, the final decision made by the SEA.

[Source:  Added at 15 Ok Reg 500, eff 10-31-97 (emergency); Added at 15 Ok Reg 2532, eff 6-25-98; Amended at 25 OK Reg 8, eff 8-3-07 (emergency); Amended, eff 5-12-08]

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Vision 2020 PowerPoints (2014)

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Last updated on December 6, 2016