21st Century Community Learning Centers

To help contain the spread of COVID-19, our team will be working remotely until further notice.  Please do not hesitate to reach out to our team via email or leave a message on our main line at 405-522-6225.  We will respond to your call or email as soon as possible.  

For questions regarding program administration, contact Sonia Johnson, Executive Director Family and Community Engagement/21st CCLC. 

For questions regarding claims or budgets, email Tracie Raibourn or call (405) 522-5819, 21st CCLC Fiscal Coordinator. 

For questions regarding staff training or data reporting, contact Katy Smith or Shante Fenner, Grant Specialists. 

For all other questions or to reach any staff member, contact Hannah Smith, Family and Community Engagement/21CCLC Coordinator.

Recent Waiver Information:

Oklahoma has been granted a waiver by the U.S. Department of Education to allow flexibility for Title IV, Part B - 21st Century Community Learning Center (CCLC) subgrantees to address challenges during the school year due to the impact of the Coronavirus Disease 2019 (COVID-19). Specifically, this flexibility is designed to help students better engage in distant or virtual learning. The waiver is only available for the 2020-21 school year and only waives the restriction that 21st CCLC activities must take place during non-school hours or periods when school is not in session. This waiver would allow the Oklahoma State Department of Education to approve flexibility for a subgrantee to provide 21st CCLC services when school is in session, but students are not engaged with in-person instruction. 

OK21CCLC subgrantees will be required to complete an application for consideration of this flexibility. The FAQ document contains answers to questions posed during our most recent meeting with Oklahoma 21st CCLC directors.  

October 22nd, 2020, Lights On Afterschool Day

October 22nd, 2020 has been proclaimed as Lights On Afterschool Day.  It’s time to shine a light on the power of afterschool programming in the lives of students and families and our governor is supporting the effort with an official proclamation.

Notice of Public Comment

September 17, 2020 - The U.S. Department of Education is providing states with program flexibilities to best meet the needs of students and educators during the COVID-19 national emergency. The Oklahoma State Department of Education is applying for a waiver, which will advance student academic achievement by authorizing academic enrichment activities and other allowable 21st CCLC activities during times when school is in session. 

The Oklahoma Department of Education is providing all LEAs in the State with a notice and an opportunity to comment on this request. To read more about this waiver, click here  Comments are due via email to Sonia.Johnson@sde.ok.gov by Wednesday, September 23, 2020.

PQI Resource Subscription Orders

The link for each program site to order their required, annual subscription of Youth Program Quality (YPQ) assessment and improvement supports is now open.  Formerly known as "YPQ Box Sets", this collection of supports and system accesses now contains an option to include a complete set of ten Youth Works Methods guidebooks to assist in your staff professional development efforts.  Please see the Quality Improvement section of our YPQ & Data collection support page for OK21CCLC grantees for further details and a link to order each site's 2020-21 subscription.

Summer 2020 data files due September 30th

The first submission of each site's 2020-21 Data Management Spreadsheet (DMS), with summer 2020 data entered, should be submitted through the dropbox link by September 30th.  To download a copy of the 2020-21 DMS file, please visit the Statewide Evaluation section of our YPQ & Data collection support page for OK21CCLC grantees.  A webinar to help all grantees navigate our data collection file and process will be offered on September 15th (3:00 p.m.- 4:00 p.m.). Look for further details by email soon.

Title IV, Part B - 21st CCLC:  Modified grant application schedule due to Covid-19 pandemic  

Updated 4/24/2020

The annual, competitive, grant competition for Title IV, Part B – 21^st CCLC funding was previously scheduled to begin during the Spring of 2020. We recognize the Covid-19 crisis has required organization and district personnel to focus on more pressing priorities and has limited the ability of potential applicants to meet with advisory members and stakeholders to plan and prepare the grant application. After consultation with the USDE program office and in consideration of these factors, our state has created a delayed timeline for the next 21st CCLC grant competition.

The expected timeline will be: 

1. Fall 2020 - open grant application; 

2. Spring 2021 - conduct peer review of submitted applications; 

3. July 1, 2021 - announce awards and complete allocations. 

We encourage all potential applicants for funding during the 2021-2022 grant year to visit the How to Apply section of our OSDE/21^st CCLC website for guidance, information and step-by-step instructions for applying as they prepare their Fall 2020 program applications.   

COVID-19 FAQ Document:     

Data Collection FAQ                 

Updated 5/21/2020 

Due to the fluid nature of the current situation, please anticipate that changes or adjustments to these FAQs will more than likely need to be made.  It is recommended that current Oklahoma 21st CCLC program leaders check back to this site and this document with frequency to obtain the most current information. 

21CCLC Distance Learning:

All Title IV, Part B - 21st CCLC grantees will be required to provide a brief description of adjustments being made to program offerings during this period of mandatory closure of  school buildings and a justification for any necessary changes to the approved budgets.  Please use the 21st CCLC Distance Learning form we have provided.