The State Board of Education Policies and Procedures for Implementation of the Oklahoma Cost Accounting System (OCAS) and School Finance was presented to the Oklahoma State Board of Education during a regular meeting on March 19, 1992.These policies and procedures have been prepared to assist in the implementation for financial transactions utilizing the coding structure of the Oklahoma Cost Accounting System. The goal of the Financial Services Division of the State Department of Education is to have consistency in coding and accurate implementation of school laws and State Board regulations relating to school finance.
The rules describe the basis of funding of public schools; the duties and procedures for the financial operation of districts; and the responsibilities of the State Department of Education and individual districts in regard to securing, dispensing, reporting and accounting for school funds.
Boards of education, superintendents, business managers, encumbrance clerks, treasurers, independent auditors, and others who have the responsibility for preparation of school district budgets and the administration of school district funds must become familiar with these policies and procedures.
Beginning in December 2020, the Oklahoma State Department of Education, Financial Accounting/ OCAS/ Auditing office will implement a new risk assessment tool as an integral part of the OCAS review of revenues and expenditures. This new risk assessment tool will provide us the knowledge and understanding of your district that will result in a more effective monitoring and review of your OCAS data. The tool will cover many areas of the FY21 OCAS data review and FY20 audit.
Audits for the FY21 school year should be emailed to Katherine.Black@sde.ok.gov or to your Financial Specialist listed below.
If your district had federal expenditures totaling more than $750,000 during a fiscal year,
If your district had federal expenditures totaling less than $750,000 during a fiscal year,
The following information can be found on the State Department of Education Transparency Website.
Oklahoma School Advisory Council Workshop (Outside Link)
Katherine Black, Executive Director Katherine.Black@sde.ok.gov Phone: (405) 522-0275
Financial Specialist - OCAS and Auditing
Pam Honeysuckle, (Counties 18-39, Plus 55) Pam.Honeysuckle@sde.ok.gov Phone (405) 522-3273
Tiffany Gravis, (Counties 60-65) Tiffany.Gravis@sde.ok.gov Phone: (405) 521-2517
Kelly Freeman, (Counties 66-77, excluding 72) Kelly.Freeman@sde.ok.gov Phone (405) 521-2349