21st Century Community Learning Centers Current Grantees
21st CCLC Training Calendar
The 2015-2016 Youth Program Quality Intervention training and due date calendar.
Approved Out-of-School Time Trainings
A List of Approved OST Trainings
This is not an exhaustive list, but is a good place to begin and gives an idea of the types of trainings to look for as you plan for national professional development opportunities for your afterschool staff.
Budgets and Claims
Fiscal year 2015 carryover, year-end claims, and close-out procedures for 21st Century Community Learning Center grantees.
This worksheet will assist you in developing your budget. A paper copy of your budget will no longer be accepted. Once you complete the worksheet, you must enter it in the "21st Century - Funded Projects Only" category on the Grants Management system.
OCAS Coding Quick Reference Sheet
A quick reference to basic, commonly used OCAS codes for the 21st CCLC grant. These are not definitive, but only a quick reference. For more detailed code policies, please refer to the OCAS manual.
Create a Budget for New Grantees
A simple step-by-step tutorial for new grantees on how to find and create their budgets in the GMS.
Entry of Summary Expenditure Reports
This document will walk you through the step-by-step process in submitting 21st CCLC Summary Expenditure Reports.
21st CCLC Fiscal Management webinar slides
This PowerPoint will provide technical assistance in preparing budgets and claims. We encourage everyone from financial officers to program directors to view it. The information covers the entire budgeting and claims processes along with many of the most asked about issues such as budget details and documentation for travel, credit cards, and bus fuel.
Oklahoma Cost Accounting System (OCAS) manual
The definitive coding system for the Oklahoma State Department of Education. All codes must be in accordance with OCAS guidelines.
This site is only available for administrators with a username and password. You will be able to access the Grants Management and Expenditure Reporting system through the SSO to submit your 21st CCLC budget and claims. If you have access to the SSO, but not Grants Management, your district administrator will need to set your system access as "View Only" or "Data Entry".
Forms
The Glossary of Acronyms, or "GOA," contains the most commonly used and important to know acronyms for the 21st CCLC grant office.
Program Contact Information Sheet
Save this form to your computer or desktop and email a copy of the completed form to Tina Lewis at [email protected]. This form will help us contact the appropriate person for each issue.
This is a great sample lesson plan to use when you are purchasing food for an educational activity with grant dollars. Thanks to Agra for the template!
Grant Guidance
United States Department of Education guidance for 21st Century Community Learning Center grants
USDE Federal Funds for Conferences and Meetings (use of food)
This guidance provides answers to frequently asked questions about:
- Using Federal grant (discretionary or formula) funds to host a meeting or conference
- Using Federal grant funds to pay for food
- Using Federal grant funds to pay for costs of attending a meeting or conference sponsored by ED or a third party
- Questions regarding the allowable use of Federal grant funds
Oklahoma State Department of Education guidance for 21st Century Community Learning Center grants
Title 34 of the CFR, which pertains to the U.S. Department of Education and related Federal entities. Parts 74-99 of Title 34 are collectively known as the Education Department General Administrative Regulations (EDGAR). These parts contain regulations for administering discretionary and formula grants awarded by the Department. You can view current (updated daily) versions of the EDGAR parts of Title 34 at the e-CFR website at the link above.
2012-2013 Oklahoma 21st CCLC Statewide Evaluation Report
Both the State Education Agency (SEA) and grantees must comply with specific evaluation and accountability policies and reporting structures. SEAs must provide comprehensive annual evaluations of their 21st CCLC programs, reporting on the performance measures listed in their applications to the United States Department of Education. These reports must be made available for public consumption.
Monitoring and Quality Assessment
3 Simple Steps to the Youth Program Quality Intervention (YPQI)
3 Simple Steps of the YPQI for 21st CCLC grantees given at Kick-Off.
Center for Youth Program Quality (Oklahoma page)
On this webpage you will find valuable resources that will guide you in the quality assessment and improvement process, the PPICS data collection, and the statewide evaluation. Please check back frequently, as this page will be updated on an ongoing basis.
Data Management Spreadsheet (Excel spreadsheet)
How to Use the Oklahoma Data Management Spreadsheet
The Oklahoma Data Management Spreadsheet is intended to be used as a tool to keep track of attendance and staffing data for 21st Century Community Learning Centers. This spreadsheet is what you will submit to the David P. Weikart Center for Youth Program Quality (Weikart Center) by June 30th, 2015 to fulfill attendance, staffing, and regular attendee requirement for the federal reporting system.
This is a writable form to assist 21st CCLC programs in their improvement planning process.
This tool is used to guide Oklahoma 21st CCLC statewide coordinators during an on-site monitoring visit. 21st CCLC programs are encouraged to use this tool to also guide their own progress and quality improvement.
21APR (Federal Reporting)
This system is used by the USDE to collect basic information about 21st CCLC programs across the United States.
Program Quality Assessment (PQA) Tool
Center for Youth Program Quality's Youth and School-Age Program Quality Assessment download
Youth Program Quality Intervention (YPQI) Evaluation System
A one page summary of the YPQI evaluation system for 21st CCLC grantees given at Kick-Off.
