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OSDE - SES Tuesday August 20, 2019

Tue, 08/20/2019 - 3:30pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
Annoucements:
Oklahoma’s Promise and IEPs

Under the Transition Services Plan on the IEP, IEP teams will now need to indicate whether a student plans on enrolling in the Oklahoma's Promise program. This is to ensure that IEP teams appropriately considers whether the course of study meets the requirements of the program. This will be released in OK EdPlan on August 29th. For more information on Oklahoma’s Promise, please see: https://secure.okcollegestart.org/College_Planning/Prepare_for_College/course_guidelines.aspx

OAAP Parent Brochure

Individualized Education Program (IEP) teams should think carefully about which students to include in the Oklahoma Alternate Assessment Program (OAAP). The Every Student Succeeds Act (ESSA) places a 1% cap on the total numbers of students in Oklahoma participating in the alternate assessment. ESSA indicates that parents must be informed that their child’s academic achievement will be measured based on alternate academic achievement standards and that participation in such assessments may delay the student from completing requirements for high school graduation.

In response to this requirement, OSDE-SES has created the OAAP Parent Brochure as a means for districts to inform parents during IEP meetings. This brochure is intended only for the parents/guardians of students participating in the OAAP and for those being considered for the OAAP. Beginning August 29th, IEP teams will be required to indicate that parents have received the brochure on the IEP under "Informed Parental Consent". Districts can request printed brochures through the Oklahoma State Department of Education, Special Education Services (OSDE-SES) by contacting Abby Johnson at abby.johnson@sde.ok.gov or +1 (405) 522-1461. Links to the brochure are available on the OSDE-SES Alternate Assessment web page and in OK EdPlan.

2019-2020 OAAP Parent Brochure

Parent Survey Updates
pic

OSDE-SES has contracted with a new organization to manage the 2019-2020 parent survey collection. The biggest change? You will now access survey information from the OSDE website, at https://sde.ok.gov/part-b-parent-survey. From this page, you can read tips for increasing the number of responses and download NEW brochures and paper copies of the surveys, in English and Spanish. Please give this new website link to your families for more information about the survey. The actual survey link for 2019-2020 is: http://www.surveygizmo.com/s3/5140252/OKi8.

TWO IMPORTANT NOTES:

  1. Do not use old brochures. The link and phone number are no longer correct.
  2.  Do not use old paper surveys. We will no longer accept paper copies of the survey that are more than three years old. If your copies are in ‘Scantron’ format and have more than 15 questions, they will be discarded when we receive them. Please use the new version and use the new mailing address on the survey website (old mailing envelopes should not be used).

Please contact Ginger Elliott-Teague with questions about the survey (405-521-4871) or if you have not yet received your new brochures.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

DLM Developers Seek to Partner with School Districts

Districts,

Our partners at the Accessible Teaching, Learning, and Assessment Systems center at the University of Kansas are planning to submit a grant proposal to support development and pilot testing of an online system to support teachers in providing writing instruction aligned to the Dynamic Learning Maps English language arts Essential Elements. We are excited about this project and believe it can be beneficial to teachers and students with significant cognitive disabilities. But we need your help by Friday, August 23!

In support of the grant application, we are looking for districts that would be willing to provide a letter of commitment to the project. A commitment would involve:

  • Recruiting teachers to participate in the project once it is funded; and
  • Providing information to the project staff about the procedures for gaining permission to conduct external research in the district, so teachers may participate in data collection about the effectiveness and impact of the project.

If you can help, please modify the attached letter template and return it to atlas-aai@ku.edu by Friday, August 23. Earlier is preferred. Thank you

Click here for Navigator description

Click here for District Letter template

Trainings:
Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

Paraprofessional Training in Pepper

OSDE has released an alternate format to receive paraprofessional training in addition to the existing training offered through Career Technology Centers.

Participants can register here for course access.

The 8 paraprofessional courses available on August 16, 2019 are:

  • Legal Foundations of Special Education OKPARA110
  • Responsibilities and Ethics OKPARA111
  • IEP Participation OKPARA112
  • Disability Awareness and Instructional Strategies OKPARA113
  • Communication and Interaction Strategies OKPARA114
  • Behavior Strategies, Progress Monitoring, and Data Collection OKPARA115
  • Classroom and Behavior Management for Paraprofessionals OKPARA 116
  • Supporting Instruction in the Classroom OKPARA117

Course sequence:

All courses must be completed in sequential order. Upon completion, choose “View transcript” which documents all courses completed within Pepper.

Paraprofessional Certificate:

Send the Pepper “transcript” to Jill Hilst at Jill.Hilst@sde.ok.gov or 405-522-0452 along with documentation for other Paraprofessional requirements (https://sde.ok.gov/special-education-paraprofessionals). OSDE will send a Paraprofessional “certificate” to the individual submitting the request.

Training for Related Service Providers

Are you a new therapist in the public schools or looking to start providing school-based therapy services? If so, then this is the training you need to get started. School-based services are very different than clinical services including many different team members, laws, and other factors involved with providing services. This course will equip you with what you need to know about the law, your role, documentation, and the evidence-based practice for providing services in the public schools. The course occurs over a five-month period and includes a two-day live orientation, mentor matching, two live training follow-ups, and several virtual training opportunities. This course will fully equip you as a therapist to provide best practice in the public schools. You will not want to miss this FREE opportunity!

Click here to register

Part C to Part B Regional Transition Training Save the Date Update

Part C to Part B Regional Transition Training Save the Date Update

OSDE-SES in partnership with SoonerStart will be hosting regional transitional trainings in October 2019. These training opportunities will be centered on effectively transitioning students (and families) from an early intervention program under Part C to the child’s next program. The goal of the training is to help Part C and Part B programs develop collaborative State and local practices to ensure smooth transitions for children (and families) and to ensure programs meet federal compliance.

October 8, 2019: Comanche County Health Department, Lawton (Region 4)

October 9, 2019: Pontotoc County HD, Ada (Region 5)

October 22, 2019: Pittsburg County HD, McAlester(Region 8)

October 23, 2019: Rogers County HD, Claremore (Region 7)

October 24, 2019: Tulsa County SoonerStart Office (Region 6)

November 4, 2019: Oklahoma County (Region 3)

November 5, 2019: Payne County Health Department, Stillwater (Region 1)

November 6, 2019: Canadian County Health Department, El Reno (Region 2)

TBD:  WebEx presentation (Entire State)

Special Note: LEA representatives and SoonerStart staff need only to attend one training session. All sessions will provide the same content.

Hands on Budget Workshops

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

Cortical Vision Impairment (CVI) Diane Sheline

Children who have CVI or other forms of brain damage often have unique visual and learning needs. They benefit from the use of specific educational materials, strategies and often, environmental adaptations. Diane Sheline will present information about CVI and share a variety of “CVI Friendly” educational strategies; interventions and teaching materials to help your students/children with C/CVI accomplish their goals.

Location: Francis Tuttle Technology Center – Oklahoma City (Reno Campus)

Date:  September 27, 2019

Click here to register

Click here for flyer

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Friday August 16, 2019

Fri, 08/16/2019 - 3:41pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
Annoucements:
Oklahoma’s Promise and IEPs

Under the Transition Services Plan on the IEP, IEP teams will now need to indicate whether a student plans on enrolling in the Oklahoma's Promise program. This is to ensure that IEP teams appropriately considers whether the course of study meets the requirements of the program. This will be released in OK EdPlan on August 29th. For more information on Oklahoma’s Promise, please see: https://secure.okcollegestart.org/College_Planning/Prepare_for_College/course_guidelines.aspx

OAAP Parent Brochure

Individualized Education Program (IEP) teams should think carefully about which students to include in the Oklahoma Alternate Assessment Program (OAAP). The Every Student Succeeds Act (ESSA) places a 1% cap on the total numbers of students in Oklahoma participating in the alternate assessment. ESSA indicates that parents must be informed that their child’s academic achievement will be measured based on alternate academic achievement standards and that participation in such assessments may delay the student from completing requirements for high school graduation.

In response to this requirement, OSDE-SES has created the OAAP Parent Brochure as a means for districts to inform parents during IEP meetings. This brochure is intended only for the parents/guardians of students participating in the OAAP and for those being considered for the OAAP. Beginning August 29th, IEP teams will be required to indicate that parents have received the brochure on the IEP under "Informed Parental Consent". Districts can request printed brochures through the Oklahoma State Department of Education, Special Education Services (OSDE-SES) by contacting Abby Johnson at abby.johnson@sde.ok.gov or +1 (405) 522-1461. Links to the brochure are available on the OSDE-SES Alternate Assessment web page and in OK EdPlan.

2019-2020 OAAP Parent Brochure

OAAP Justification Statement

Initial Justification Statements were requested starting May 31, 2019. If your district has exceeded this cap, please check with your local district administrators or OSDE-SES to ensure your district’s information has been submitted. For more information click the document below.

Click here for document

EdPlan Enrollment Updates

Many of you are anxious to see your transferring students in EdPlan. OSDE and OMES (the state’s IT agency) are working diligently to push enrollment data into EdPlan and to transfer all associated records. We are in the process of testing the file transfers to ensure that students show up where they should and to address all dual enrollments. Updates should begin this Friday, although you may not see changes until Monday or later.

There are a few issues that will delay enrollments into EdPlan and record transfers once file updates begin. Any validation and STN errors WILL prevent updates from reaching EdPlan. Ownership errors MAY prevent updates to EdPlan. Please resolve all of these as quickly as possible.

To assist with the process, OSDE-SES and the Office of Data & Information Systems (DIS) have created a FAQ document for your reference. Please read this document carefully before you contact PCG or OSDE-SES about missing records. Most issues will be resolved by following the FAQ recommendations. Files will process more quickly if your SIS administrator resolves local validation, STN and ownership errors as soon as possible in the Wave Portal wizards. Once file processing begins, in most cases you should contact DIS to resolve any remaining issues (as described in the FAQ).

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Dynamic Learning Maps

Districts,

Our partners at the Accessible Teaching, Learning, and Assessment Systems center at the University of Kansas are planning to submit a grant proposal to support development and pilot testing of an online system to support teachers in providing writing instruction aligned to the Dynamic Learning Maps English language arts Essential Elements. We are excited about this project and believe it can be beneficial to teachers and students with significant cognitive disabilities. But we need your help by Wednesday, 8/14!

In support of the grant application, we are looking for districts that would be willing to provide a letter of commitment to the project. A commitment would involve:

  • Recruiting teachers to participate in the project once it is funded; and
  • Providing information to the project staff about the procedures for gaining permission to conduct external research in the district, so teachers may participate in data collection about the effectiveness and impact of the project.

If you can help, please modify the attached letter template and return it to atlas-aai@ku.edu by Friday, August 16. Earlier is preferred. Thank you.

Click here for Teacher Letter template

Click here for District Letter template

Trainings:
Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

Paraprofessional Training in Pepper

OSDE has released an alternate format to receive paraprofessional training in addition to the existing training offered through Career Technology Centers.

Participants can register here for course access.

The 8 paraprofessional courses available on August 16, 2019 are:

  • Legal Foundations of Special Education OKPARA110
  • Responsibilities and Ethics OKPARA111
  • IEP Participation OKPARA112
  • Disability Awareness and Instructional Strategies OKPARA113
  • Communication and Interaction Strategies OKPARA114
  • Behavior Strategies, Progress Monitoring, and Data Collection OKPARA115
  • Classroom and Behavior Management for Paraprofessionals OKPARA 116
  • Supporting Instruction in the Classroom OKPARA117

Course sequence:

All courses must be completed in sequential order. Upon completion, choose “View transcript” which documents all courses completed within Pepper.

Paraprofessional Certificate:

Send the Pepper “transcript” to Jill Hilst at Jill.Hilst@sde.ok.gov or 405-522-0452 along with documentation for other Paraprofessional requirements (https://sde.ok.gov/special-education-paraprofessionals). OSDE will send a Paraprofessional “certificate” to the individual submitting the request.

Training for Related Service Providers

Are you a new therapist in the public schools or looking to start providing school-based therapy services? If so, then this is the training you need to get started. School-based services are very different than clinical services including many different team members, laws, and other factors involved with providing services. This course will equip you with what you need to know about the law, your role, documentation, and the evidence-based practice for providing services in the public schools. The course occurs over a five-month period and includes a two-day live orientation, mentor matching, two live training follow-ups, and several virtual training opportunities. This course will fully equip you as a therapist to provide best practice in the public schools. You will not want to miss this FREE opportunity!

Click here to register

Fall Training for Child Count and Differentiated Monitoring

The fall in-person data and compliance training seminars have been scheduled for the first week of September and are now open for registration. Special education directors and Superintendents should attend to review the child count reporting requirements and learn about updates to the differentiated monitoring process. Christa Knight will also share “news you can use” about EdPlan and other new initiatives. Please refer to the training notice for information about dates, times and locations. The data team will also host a child count reporting webinar if you are not able to attend in person.

Part C to Part B Regional Transition Training Save the Date Update

Part C to Part B Regional Transition Training Save the Date Update

OSDE-SES in partnership with SoonerStart will be hosting regional transitional trainings in October 2019. These training opportunities will be centered on effectively transitioning students (and families) from an early intervention program under Part C to the child’s next program. The goal of the training is to help Part C and Part B programs develop collaborative State and local practices to ensure smooth transitions for children (and families) and to ensure programs meet federal compliance.

October 8, 2019: Comanche County Health Department, Lawton (Region 4)

October 9, 2019: Pontotoc County HD, Ada (Region 5)

October 22, 2019: Pittsburg County HD, McAlester(Region 8)

October 23, 2019: Rogers County HD, Claremore (Region 7)

October 24, 2019: Tulsa County SoonerStart Office (Region 6)

November 4, 2019: Oklahoma County (Region 3)

November 5, 2019: Payne County Health Department, Stillwater (Region 1)

November 6, 2019: Canadian County Health Department, El Reno (Region 2)

TBD:  WebEx presentation (Entire State)

Special Note: LEA representatives and SoonerStart staff need only to attend one training session. All sessions will provide the same content.

Hands on Budget Workshops

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

Cortical Vision Impairment (CVI) Diane Sheline

Children who have CVI or other forms of brain damage often have unique visual and learning needs. They benefit from the use of specific educational materials, strategies and often, environmental adaptations. Diane Sheline will present information about CVI and share a variety of “CVI Friendly” educational strategies; interventions and teaching materials to help your students/children with C/CVI accomplish their goals.

Location: Francis Tuttle Technology Center – Oklahoma City (Reno Campus)

Date:  September 27, 2019

Click here to register

Click here for flyer

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

Outside Listings:
Spanish language DD resource day

The DD Council and Family 360 Center are co-hosting a day for our metro area Spanish speaking families on developmental disabilities. Sept 23 9 – 3 pm at 6728 S Hudson (OK County Health Dept.

 This is a free event for 50 registrants and lunch is provided. All sessions will be delivered in Spanish.  A few resource tables are available. Please share this flyer via email and on your social media.  The topics for the day include:

Guardianship and power of attorney options

Special education resources

Family/Community organizations

SoonerCare coverage

OKDHS

Participants must register here or by calling 405-271-4511.

Click here for flyer

Classroom Awareness

The Looking Glass, a mentor agency for Sooner Success has developed a guide for schools that offers lots of practical advice for teachers at the elementary level. One of the concerns raised by parents in the community last year was that they felt school often didn't know how to include them or support their participation in school activities. Click on the guide and flyer for more information.

Click here for guide

Click here for newsletter  

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday August 13, 2019

Tue, 08/13/2019 - 4:02pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
EdPlan Enrollment Updates

Many of you are anxious to see your transferring students in EdPlan. OSDE and OMES (the state’s IT agency) are working diligently to push enrollment data into EdPlan and to transfer all associated records. We are in the process of testing the file transfers to ensure that students show up where they should and to address all dual enrollments. Updates should begin this Friday, although you may not see changes until Monday or later.

There are a few issues that will delay enrollments into EdPlan and record transfers once file updates begin. Any validation and STN errors WILL prevent updates from reaching EdPlan. Ownership errors MAY prevent updates to EdPlan. Please resolve all of these as quickly as possible.

To assist with the process, OSDE-SES and the Office of Data & Information Systems (DIS) have created a FAQ document for your reference. Please read this document carefully before you contact PCG or OSDE-SES about missing records. Most issues will be resolved by following the FAQ recommendations. Files will process more quickly if your SIS administrator resolves local validation, STN and ownership errors as soon as possible in the Wave Portal wizards. Once file processing begins, in most cases you should contact DIS to resolve any remaining issues (as described in the FAQ).

Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

OAAP Justification Statement

Initial Justification Statements were requested starting May 31, 2019. If your district has exceeded this cap, please check with your local district administrators or OSDE-SES to ensure your district’s information has been submitted. For more information click the document below.

Click here for document

Dynamic Learning Maps

Districts,

Our partners at the Accessible Teaching, Learning, and Assessment Systems center at the University of Kansas are planning to submit a grant proposal to support development and pilot testing of an online system to support teachers in providing writing instruction aligned to the Dynamic Learning Maps English language arts Essential Elements. We are excited about this project and believe it can be beneficial to teachers and students with significant cognitive disabilities. But we need your help by Wednesday, 8/14!

In support of the grant application, we are looking for districts that would be willing to provide a letter of commitment to the project. A commitment would involve:

  • Recruiting teachers to participate in the project once it is funded; and
  • Providing information to the project staff about the procedures for gaining permission to conduct external research in the district, so teachers may participate in data collection about the effectiveness and impact of the project.

If you can help, please modify the attached letter template and return it to atlas-aai@ku.edu by Friday, August 16. Earlier is preferred. Thank you.

Click here for Teacher Letter template

Click here for District Letter template

OAAP Parent Brochure Language

Individualized Education Program (IEP) teams should think carefully about which students to include in the Oklahoma Alternate Assessment Program (OAAP). The Every Student Succeeds Act (ESSA) places a 1% cap on the total numbers of students in Oklahoma participating in the alternate assessment. ESSA indicates that parents must be informed that their child’s academic achievement will be measured based on alternate academic achievement standards and that participation in such assessments may delay the student from completing requirements for high school graduation.

In response to this requirement, OSDE-SES has created the OAAP Parent Brochure as a means for districts to inform parents during IEP meetings. This brochure is intended only for the parents/guardians of students participating in the OAAP and for those being considered for the OAAP. Districts can request printed brochures through the Oklahoma State Department of Education, Special Education Services (OSDE-SES) by contacting Abby Johnson at abby.johnson@sde.ok.gov or +1 (405) 522-1461. Links to the brochure are available on the OSDE-SES Alternate Assessment web page and in Ok EdPlan.

2019-2020 OAAP Parent Brochure

Introduction to Related Services

Are you a new therapist in the public schools or looking to start providing school-based therapy services? If so, then this is the training you need to get started. School-based services are very different than clinical services including many different team members, laws, and other factors involved with providing services. This course will equip you with what you need to know about the law, your role, documentation, and the evidence-based practice for providing services in the public schools. The course occurs over a five-month period and includes a two-day live orientation, mentor matching, two live training follow-ups, and several virtual training opportunities. This course will fully equip you as a therapist to provide best practice in the public schools. You will not want to miss this FREE opportunity!

Click here to register

Spanish language DD resource day

The DD Council and Family 360 Center are co-hosting a day for our metro area Spanish speaking families on developmental disabilities. Sept 23 9 – 3 pm at 6728 S Hudson (OK County Health Dept.

 This is a free event for 50 registrants and lunch is provided. All sessions will be delivered in Spanish.  A few resource tables are available. Please share this flyer via email and on your social media.  The topics for the day include:

Guardianship and power of attorney options

Special education resources

Family/Community organizations

SoonerCare coverage

OKDHS

Participants must register here or by calling 405-271-4511.

Click here for flyer

Classroom Awareness

The Looking Glass, a mentor agency for Sooner Success has developed a guide for schools that offers lots of practical advice for teachers at the elementary level. One of the concerns raised by parents in the community last year was that they felt school often didn't know how to include them or support their participation in school activities. Click on the guide and flyer for more information.

Click here for guide

Click here for newsletter  

Registration now open!

The fall in-person data and compliance training seminars have been scheduled for the first week of September and are now open for registration. Special education directors and Superintendents should attend to review the child count reporting requirements and learn about updates to the differentiated monitoring process. Christa Knight will also share “news you can use” about EdPlan and other new initiatives. Please refer to the training notice for information about dates, times and locations. The data team will also host a child count reporting webinar if you are not able to attend in person.

Part C to Part B Regional Transition Training Save the Date Update

Part C to Part B Regional Transition Training Save the Date Update

OSDE-SES in partnership with SoonerStart will be hosting regional transitional trainings in October 2019. These training opportunities will be centered on effectively transitioning students (and families) from an early intervention program under Part C to the child’s next program. The goal of the training is to help Part C and Part B programs develop collaborative State and local practices to ensure smooth transitions for children (and families) and to ensure programs meet federal compliance.

 

October 8, 2019: Comanche County Health Department, Lawton (Region 4)

October 9, 2019: Pontotoc County HD, Ada (Region 5)

October 22, 2019: Pittsburg County HD, McAlester(Region 8)

October 23, 2019: Rogers County HD, Claremore (Region 7)

October 24, 2019: Tulsa County SoonerStart Office (Region 6)

November 4, 2019: Oklahoma County (Region 3)

November 5, 2019: Payne County Health Department, Stillwater (Region 1)

November 6, 2019: Canadian County Health Department, El Reno (Region 2)

TBD:  WebEx presentation (Entire State)

 

Special Note: LEA representatives and SoonerStart staff need only to attend one training session. All sessions will provide the same content.

Save the Date: CORTICAL VISION IMPAIRMENT (CVI) DIANE SHELINE

Children who have CVI or other forms of brain damage often have unique visual and learning needs. They benefit from the use of specific educational materials, strategies and often, environmental adaptations. Diane Sheline will present information about CVI and share a variety of “CVI Friendly” educational strategies; interventions and teaching materials to help your students/children with C/CVI accomplish their goals.

Location: Francis Tuttle Technology Center – Oklahoma City (Reno Campus)

Date:  September 27, 2019

Look for more information coming soon!

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Thursday August 8, 2019

Thu, 08/08/2019 - 3:59pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
EdPlan Enrollment Updates

Many of you are anxious to see your transferring students in EdPlan. OSDE and OMES (the state’s IT agency) are working diligently to push enrollment data into EdPlan and to transfer all associated records. We are in the process of testing the file transfers to ensure that students show up where they should and to address all dual enrollments. Updates should begin this Friday, although you may not see changes until Monday or later.

There are a few issues that will delay enrollments into EdPlan and record transfers once file updates begin. Any validation and STN errors WILL prevent updates from reaching EdPlan. Ownership errors MAY prevent updates to EdPlan. Please resolve all of these as quickly as possible.

To assist with the process, OSDE-SES and the Office of Data & Information Systems (DIS) have created a FAQ document for your reference. Please read this document carefully before you contact PCG or OSDE-SES about missing records. Most issues will be resolved by following the FAQ recommendations. Files will process more quickly if your SIS administrator resolves local validation, STN and ownership errors as soon as possible in the Wave Portal wizards. Once file processing begins, in most cases you should contact DIS to resolve any remaining issues (as described in the FAQ).

Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

Norman Fall Boot Camp
pic

Norman Fall Boot Camp
Non-Traditional Route to Special Education Certification
September 20-December 14, 2019
Location: Norman Public Schools
Application Deadline: August 30, 2019

Any applicant that lives in the Norman/Moore area is welcome to apply
OSDE Boot Camp Candidate Application
Refer to https://sde.ok.gov/non-traditional-route-special-education-teacher-certification for requirements/qualifications

OAAP Justification Statement

Initial Justification Statements were requested starting May 31, 2019. If your district has exceeded this cap, please check with your local district administrators or OSDE-SES to ensure your district’s information has been submitted. For more information click the document below.

Click here for document

Dynamic Learning Maps

Districts,

Our partners at the Accessible Teaching, Learning, and Assessment Systems center at the University of Kansas are planning to submit a grant proposal to support development and pilot testing of an online system to support teachers in providing writing instruction aligned to the Dynamic Learning Maps English language arts Essential Elements. We are excited about this project and believe it can be beneficial to teachers and students with significant cognitive disabilities. But we need your help by Wednesday, 8/14!

In support of the grant application, we are looking for districts that would be willing to provide a letter of commitment to the project. A commitment would involve:

  • Recruiting teachers to participate in the project once it is funded; and
  • Providing information to the project staff about the procedures for gaining permission to conduct external research in the district, so teachers may participate in data collection about the effectiveness and impact of the project.

If you can help, please modify the attached letter template and return it to atlas-aai@ku.edu by Friday, August 16. Earlier is preferred. Thank you.

Click here for Teacher Letter template

Click here for District Letter template

Classroom Awareness

The Looking Glass, a mentor agency for Sooner Success has developed a guide for schools that offers lots of practical advice for teachers at the elementary level. One of the concerns raised by parents in the community last year was that they felt school often didn't know how to include them or support their participation in school activities. Click on the guide and flyer for more information.

Click here for guide

Click here for newsletter  

Registration now open!

The fall in-person data and compliance training seminars have been scheduled for the first week of September and are now open for registration. Special education directors and Superintendents should attend to review the child count reporting requirements and learn about updates to the differentiated monitoring process. Christa Knight will also share “news you can use” about EdPlan and other new initiatives. Please refer to the training notice for information about dates, times and locations. The data team will also host a child count reporting webinar if you are not able to attend in person.

Part C to Part B Regional Transition Training Save the Date Update

Part C to Part B Regional Transition Training Save the Date Update

OSDE-SES in partnership with SoonerStart will be hosting regional transitional trainings in October 2019. These training opportunities will be centered on effectively transitioning students (and families) from an early intervention program under Part C to the child’s next program. The goal of the training is to help Part C and Part B programs develop collaborative State and local practices to ensure smooth transitions for children (and families) and to ensure programs meet federal compliance.

 

October 8, 2019: Comanche County Health Department, Lawton (Region 4)

October 9, 2019: Pontotoc County HD, Ada (Region 5)

October 22, 2019: Pittsburg County HD, McAlester(Region 8)

October 23, 2019: Rogers County HD, Claremore (Region 7)

October 24, 2019: Tulsa County SoonerStart Office (Region 6)

November 4, 2019: Oklahoma County (Region 3)

November 5, 2019: Payne County Health Department, Stillwater (Region 1)

November 6, 2019: Canadian County Health Department, El Reno (Region 2)

TBD:  WebEx presentation (Entire State)

 

Special Note: LEA representatives and SoonerStart staff need only to attend one training session. All sessions will provide the same content.

Save the Date: CORTICAL VISION IMPAIRMENT (CVI) DIANE SHELINE

Children who have CVI or other forms of brain damage often have unique visual and learning needs. They benefit from the use of specific educational materials, strategies and often, environmental adaptations. Diane Sheline will present information about CVI and share a variety of “CVI Friendly” educational strategies; interventions and teaching materials to help your students/children with C/CVI accomplish their goals.

Location: Francis Tuttle Technology Center – Oklahoma City (Reno Campus)

Date:  September 27, 2019

Look for more information coming soon!

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday August 6, 2019

Tue, 08/06/2019 - 4:04pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
EdPlan Enrollment Updates

Many of you are anxious to see your transferring students in EdPlan. OSDE and OMES (the state’s IT agency) are working diligently to push enrollment data into EdPlan and to transfer all associated records. We are in the process of testing the file transfers to ensure that students show up where they should and to address all dual enrollments. Updates should begin this Friday, although you may not see changes until Monday or later.

There are a few issues that will delay enrollments into EdPlan and record transfers once file updates begin. Any validation and STN errors WILL prevent updates from reaching EdPlan. Ownership errors MAY prevent updates to EdPlan. Please resolve all of these as quickly as possible.

To assist with the process, OSDE-SES and the Office of Data & Information Systems (DIS) have created a FAQ document for your reference. Please read this document carefully before you contact PCG or OSDE-SES about missing records. Most issues will be resolved by following the FAQ recommendations. Files will process more quickly if your SIS administrator resolves local validation, STN and ownership errors as soon as possible in the Wave Portal wizards. Once file processing begins, in most cases you should contact DIS to resolve any remaining issues (as described in the FAQ).

Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

OAAP Justification Statement

Initial Justification Statements were requested starting May 31, 2019. If your district has exceeded this cap, please check with your local district administrators or OSDE-SES to ensure your district’s information has been submitted. For more information click the document below.

Click here for document

Dynamic Learning Maps

Districts,

Our partners at the Accessible Teaching, Learning, and Assessment Systems center at the University of Kansas are planning to submit a grant proposal to support development and pilot testing of an online system to support teachers in providing writing instruction aligned to the Dynamic Learning Maps English language arts Essential Elements. We are excited about this project and believe it can be beneficial to teachers and students with significant cognitive disabilities. But we need your help by Wednesday, 8/14!

In support of the grant application, we are looking for districts that would be willing to provide a letter of commitment to the project. A commitment would involve:

  • Recruiting teachers to participate in the project once it is funded; and
  • Providing information to the project staff about the procedures for gaining permission to conduct external research in the district, so teachers may participate in data collection about the effectiveness and impact of the project.

If you can help, please modify the attached letter template and return it to atlas-aai@ku.edu by Friday, August 16. Earlier is preferred. Thank you.

Click here for Teacher Letter template

Click here for District Letter template

Classroom Awareness

The Looking Glass, a mentor agency for Sooner Success has developed a guide for schools that offers lots of practical advice for teachers at the elementary level. One of the concerns raised by parents in the community last year was that they felt school often didn't know how to include them or support their participation in school activities. Click on the guide and flyer for more information.

Click here for guide

Click here for newsletter  

Registration now open!

The fall in-person data and compliance training seminars have been scheduled for the first week of September and are now open for registration. Special education directors and Superintendents should attend to review the child count reporting requirements and learn about updates to the differentiated monitoring process. Christa Knight will also share “news you can use” about EdPlan and other new initiatives. Please refer to the training notice for information about dates, times and locations. The data team will also host a child count reporting webinar if you are not able to attend in person.

Part C to Part B Regional Transition Training Save the Date Update

Part C to Part B Regional Transition Training Save the Date Update

OSDE-SES in partnership with SoonerStart will be hosting regional transitional trainings in October 2019. These training opportunities will be centered on effectively transitioning students (and families) from an early intervention program under Part C to the child’s next program. The goal of the training is to help Part C and Part B programs develop collaborative State and local practices to ensure smooth transitions for children (and families) and to ensure programs meet federal compliance.

 

October 8, 2019: Comanche County Health Department, Lawton (Region 4)

October 9, 2019: Pontotoc County HD, Ada (Region 5)

October 22, 2019: Pittsburg County HD, McAlester(Region 8)

October 23, 2019: Rogers County HD, Claremore (Region 7)

October 24, 2019: Tulsa County SoonerStart Office (Region 6)

November 4, 2019: Oklahoma County (Region 3)

November 5, 2019: Payne County Health Department, Stillwater (Region 1)

November 6, 2019: Canadian County Health Department, El Reno (Region 2)

TBD:  WebEx presentation (Entire State)

 

Special Note: LEA representatives and SoonerStart staff need only to attend one training session. All sessions will provide the same content.

Save the Date: CORTICAL VISION IMPAIRMENT (CVI) DIANE SHELINE

Children who have CVI or other forms of brain damage often have unique visual and learning needs. They benefit from the use of specific educational materials, strategies and often, environmental adaptations. Diane Sheline will present information about CVI and share a variety of “CVI Friendly” educational strategies; interventions and teaching materials to help your students/children with C/CVI accomplish their goals.

Location: Francis Tuttle Technology Center – Oklahoma City (Reno Campus)

Date:  September 27, 2019

Look for more information coming soon!

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Thursday August 1, 2019

Thu, 08/01/2019 - 4:06pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

OAAP Justification Statement

Initial Justification Statements were requested starting May 31, 2019. If your district has exceeded this cap, please check with your local district administrators or OSDE-SES to ensure your district’s information has been submitted. For more information click the document below.

Click here for document

Registration now open!

The fall in-person data and compliance training seminars have been scheduled for the first week of September and are now open for registration. Special education directors and Superintendents should attend to review the child count reporting requirements and learn about updates to the differentiated monitoring process. Christa Knight will also share “news you can use” about EdPlan and other new initiatives. Please refer to the training notice for information about dates, times and locations. The data team will also host a child count reporting webinar if you are not able to attend in person.

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

Final FY19 Claims

All final FY19 claims for reimbursement must be uploaded in GMS on or before August 1st.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

SERC Scoop Quarterly eNews

Thu, 08/01/2019 - 3:57pm
Having trouble viewing this email? View it as a Web page.
Special Education Services

From Special Education Resolution Center                      View this email in your browser

SERCAugust 2019 Edition Online Now!

Topics Covered

  • What is SERC?
  • Upcoming CADRE Webinar
  • The Difference Between IEPs and 504 Plans
  • School Suspensions are Adult Behavior - Dr. Rose Marie Allen
  • IEP CHALLENGE: Is this team properly gauging student's progress in communication?
  • Upcoming Events

The Special Education Resolution Center (SERC) of OSU has been collaborating with the Oklahoma State Department of Education for over 10 years to help families and school district resolve conflicts at the earliest stage possible. SERC provides services for children from birth to 3 in SoonerStart and for students 3 through 21 in public schools

Jo Anne Pool Blades, Program Manager
Special Education Resolution Center (SERC)
Oklahoma State University Sponsored Program
9726 E. 42nd Street, Suite 203 | Tulsa, OK 74146
Phone: 918.270.1849
Email: jo.pool@okstate.edu

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Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

Oklahoma ABLE Tech August 2019 Edition

Thu, 08/01/2019 - 3:51pm
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Special Education Services
abletechAugust 2019
2018-2019 Contractual Services "By the Numbers"

ABLE Tech contracts with the Oklahoma State Department of Education (OSDE) to provide Assistive Technology (AT) devices and services for Oklahoma public school students, educators, and families. We are pleased to report the number of people served throughout the past year!  Learn more in the newsletter.

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Registration Open for 2019-2020 AT Training

ABLE Tech was thrilled to participate in EngageOK sessions around the state this summer and excited to visit with many teachers who are hungry to learn about Assistive Technology! Learn more in the newsletter.

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Updated Guidance Resources

ABLE Tech recently updated the technical assistance documents for providing Assistive Technology (AT) and Accessible Educational Materials (AEM) for children and youth. 

Learn more in the newsletter.

Newly Renovated Demo Center

Need an end-of-summer getaway? Make a road trip to Stillwater and see the selection of AT in the newly-renovated demo center inside the OSU Wellness Center.

Learn more in the newsletter.

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AT for Daily Living

Assistive technology for daily living is any tool that helps an individual with everyday activities that are difficult or impossible to complete due to physical limitations or other disabilities.

Learn more in the newsletter.

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Save the Date: One-Day OTI in Two Locations This Year!

The Oklahoma Transition Institute (OTI) will be held simultaneously in two locations on Monday, October 7

Learn more in the newsletter.

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Linda Jaco, Oklahoma ABLE Tech Director Kimberly Berry, Assistive Technology Teacher

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Oklahoma ABLE Tech

Oklahoma State University

1514 W. Hall of Fame

Stillwater, OK 74078

Phone: 800.257.1705

Email: abletech@okstate.edu

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 30, 2019

Tue, 07/30/2019 - 3:29pm
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Special Education Services
Professional Development Bonus for District Determinations

Districts may now submit their professional development documentation to receive up to two bonus points on the annual district determination. Please submit your information through this link. Note that not all PD qualifies for the bonus; please read the qualifications carefully when you open the link. If you have questions, please call the main line (405-521-3351) and ask for a compliance specialist for assistance. The deadline to submit your documentation is October 20.

Guidance for Implementing the Individual Career Academic Plan (ICAP) for students with disabilities

ICAP for students with disabilities PowerPoint from Engage OK

ICAP IEP comparison document

ICAP FAQs for the IEP

Please contact Lori Chesnut at lori.chesnut@sde.ok.gov or (405) 521-4802 if you have any questions

Registration now open!

The fall in-person data and compliance training seminars have been scheduled for the first week of September and are now open for registration. Special education directors and Superintendents should attend to review the child count reporting requirements and learn about updates to the differentiated monitoring process. Christa Knight will also share “news you can use” about EdPlan and other new initiatives. Please refer to the training notice for information about dates, times and locations. The data team will also host a child count reporting webinar if you are not able to attend in person.

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

August EdPlan Webinars

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings have been added  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

EdPlan is providing 2-hour webinars in August.  The webinar schedule is located in EdPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EdPlan August Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.

Due to high demand, as of 7/30/2019, Seven (7) more Goal Progress Monitoring  and Summer Updates trainings  ( 3:30 on August 1, 5, 6, 7, 8, 12 and 13)

August Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – Benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectBenefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IEP Process –Benefits users responsible for student IEP’s.  We will cover caseload and student organization as well as how to create a compliant IEP in EdPlan.

Eligibility Process – Benefits users that are responsible for Eligibility Determination for students.  We will cover an introduction to completing the Eligibility Process in Edplan.

504 Process – Benefits users that are responsible for the eligibility and the creating a sec. 504 Student Plan. This webinar will cover the navigation of EdPlan 504 process.

Creating a Goal Bank – Benefits users responsible for writing goals and objectives.  We will cover how to create an individual user Goal and Objective bank based on the user log-in.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

Final FY19 Claims

All final FY19 claims for reimbursement must be uploaded in GMS on or before August 1st.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Thursday July 25, 2019

Thu, 07/25/2019 - 3:40pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
Professional Development Bonus for District Determinations

Districts may now submit their professional development documentation to receive up to two bonus points on the annual district determination. Please submit your information through this link. Note that not all PD qualifies for the bonus; please read the qualifications carefully when you open the link. If you have questions, please call the main line (405-521-3351) and ask for a compliance specialist for assistance. The deadline to submit your documentation is October 20.

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

EdPlan Webinars for July

EdPlan is providing 2-hour webinars in July.  The webinar schedule is located in EdPlan on the Main page  at the bottom under Documents.  Click on the Help Links tab and click on EdPlan July Webinar schedule.  Once the document is opened, you can choose which date and time works best.

July Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – This webinar benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectThis webinar benefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

Final FY19 Claims

All final FY19 claims for reimbursement must be uploaded in GMS on or before August 1st.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

NOTE: Change of address for the Durant location

Click here to register

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 23, 2019

Tue, 07/23/2019 - 1:57pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
Professional Development Bonus for District Determinations

Districts may now submit their professional development documentation to receive up to two bonus points on the annual district determination. Please submit your information through this link. Note that not all PD qualifies for the bonus; please read the qualifications carefully when you open the link. If you have questions, please call the main line (405-521-3351) and ask for a compliance specialist for assistance. The deadline to submit your documentation is October 20.

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Click here for Sponsor Exhibitor Ad Donation Form

OTI Webinar

The Oklahoma Transition Council is hosting their fourth webinar series this year. The webinar is free to attend and will be on Wednesday, August 14 9:30-10:30 a.m. It will be focused on practical and useful tips to increase student and staff knowledge of employment.

Click here for flyer

EdPlan Webinars for July

EdPlan is providing 2-hour webinars in July.  The webinar schedule is located in EdPlan on the Main page  at the bottom under Documents.  Click on the Help Links tab and click on EdPlan July Webinar schedule.  Once the document is opened, you can choose which date and time works best.

July Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – This webinar benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectThis webinar benefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

Final FY19 Claims

All final FY19 claims for reimbursement must be uploaded in GMS on or before August 1st.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Annual Finance Work Shop Registration is now open. See attached for dates, locations and registration

The Oklahoma State Department of Education, Special Education Services, will once again be providing hands on training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget application. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register please click the link to the location you want to attend. Receive one bonus point toward the district’s Risk Assessment with the attendance of a finance representative. 

Click here to register

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.

1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.

2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.

3. Please agree to all assurances, upload the entire contract, and submit.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Thursday July 18, 2019

Thu, 07/18/2019 - 3:26pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

OSDE Fall Boot Camp
pic

FALL BOOT CAMP
Non-Traditional Route to Special Education Certification
September 14-November 16, 2019
Location: Oklahoma State Department of Education
Application Deadline: August 16, 2019
OSDE Boot Camp Candidate Application
Refer to https://sde.ok.gov/non-traditional-route-special-education-teacher-certification for requirements/qualifications

NOTE: There will only be two OSDE boot camp courses scheduled this year: Fall 2019 and Spring 2020. We are omitting Winter.

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

Final Notice: End of Year Data Certification

End of Year data certification must be completed by July 19 (Friday) in the SPED Child Count application. Open the District Profile page to access the certification button. Please note that NO DATA are in the application for end of year; superintendents are certifying that EdPlan student records and the District Summary Data page are correct.

Professional Development Bonus for District Determinations

Districts may now submit their professional development documentation to receive up to two bonus points on the annual district determination. Please submit your information through this link. Note that not all PD qualifies for the bonus; please read the qualifications carefully when you open the link. If you have questions, please call the main line (405-521-3351) and ask for a compliance specialist for assistance. The deadline to submit your documentation is October 20.

EdPlan Webinars for July

EdPlan is providing 2-hour webinars in July.  The webinar schedule is located in EdPlan on the Main page  at the bottom under Documents.  Click on the Help Links tab and click on EdPlan July Webinar schedule.  Once the document is opened, you can choose which date and time works best.

July Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – This webinar benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectThis webinar benefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Coming soon: Annual FY2020 September Finance Workshops

Coming soon:  Annual FY2020 September Finance Workshops

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

School Based Health Services

School Based Services Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application. Follow these steps for application completion.


1. Go to "GMS Access/ Select" and scroll to available applications under IDEA.


2. Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.


3. Please agree to all assurances, upload the entire contract, and submit.

DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 16, 2019

Tue, 07/16/2019 - 4:00pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

OSDE Fall Boot Camp
pic

FALL BOOT CAMP
Non-Traditional Route to Special Education Certification
September 14-November 16, 2019
Location: Oklahoma State Department of Education
Application Deadline: August 16, 2019
OSDE Boot Camp Candidate Application
Refer to https://sde.ok.gov/non-traditional-route-special-education-teacher-certification for requirements/qualifications

NOTE: There will only be two OSDE boot camp courses scheduled this year: Fall 2019 and Spring 2020. We are omitting Winter.

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

Final Notice: End of Year Data Certification

End of Year data certification must be completed by July 19 (Friday) in the SPED Child Count application. Open the District Profile page to access the certification button. Please note that NO DATA are in the application for end of year; superintendents are certifying that EdPlan student records and the District Summary Data page are correct.

Professional Development Bonus for District Determinations

Districts may now submit their professional development documentation to receive up to two bonus points on the annual district determination. Please submit your information through this link. Note that not all PD qualifies for the bonus; please read the qualifications carefully when you open the link. If you have questions, please call the main line (405-521-3351) and ask for a compliance specialist for assistance. The deadline to submit your documentation is October 20.

EdPlan Webinars for July

EdPlan is providing 2-hour webinars in July.  The webinar schedule is located in EdPlan on the Main page  at the bottom under Documents.  Click on the Help Links tab and click on EdPlan July Webinar schedule.  Once the document is opened, you can choose which date and time works best.

July Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – This webinar benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectThis webinar benefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Coming soon: Annual FY2020 September Finance Workshops

Coming soon:  Annual FY2020 September Finance Workshops

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Thursday July 11, 2019

Thu, 07/11/2019 - 3:42pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

EdPlan Webinars for July

EdPlan is providing 2-hour webinars in July.  The webinar schedule is located in EdPlan on the Main page  at the bottom under Documents.  Click on the Help Links tab and click on EdPlan July Webinar schedule.  Once the document is opened, you can choose which date and time works best.

July Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – This webinar benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectThis webinar benefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

Goal Progress Monitoring

Goal Progress Monitoring was released the evening of July 8, 2019

As a result of the release, the goal page will have additional fields for Evaluation Procedures and Subtests. For existing IEPs in EdPlan, Evaluation Procedures, Score Types and Target Scores will be mapped from the previous Goal pages for current IEPs using the same Evaluation Procedures, Score Types and Target Scores that are in the new release.  There is no need to re-finalize an IEP for Progress Monitoring.  In a very small number of current IEP’s, it may be necessary to make some changes in the workspace if any of the Evaluation Procedures, Score Types and Target Scores are missing. 

Keep in mind that if you intend to monitor progress through the IEP Progress Monitoring Wizard, each goal and/or objective will require an evaluation procedure, score type and target score, so verify that all three elements are in place for each IEP. 

For more information on Goal Progress Monitoring, go to the Main Page in EdPlan under ‘Documents’ and click on the ‘Help Links’.  There is a user guide titled ‘Goal Progress Monitoring Guide’.

 If you have any questions, please contact the OSDE-SES at 405-521-1461.

Pepper Modules

Access to free online professional development is available for all users with an OK EdPlan account. From the Main Menu of EdPlan upon initial login, select the word “Pepper” from the far right green main menu bar. Choose “Courses” and select “Oklahoma SPED Courses.”

Courses include:

  • IDEA Essentials (OKSE110)
  • FERPA and Confidentiality (OKSE114)
  • Evaluation and Eligibility (OKSE111)
  • Discipline and Manifestation Determination (OKSE115)
  • Least Restrictive Environment (OKSE113)
  • Early Intervention Services (OKSE112)
  • Accommodations (OKSE117)
  • Behavior at a Glance (OKSE120)
  • Individualized Education Program (OKSE116)
  • Secondary Transition (OKSE121)
  • Surrogate Parent Training (OKSE123)
  • Specially Designed Instruction (OKSE124)
  • Early Childhood Environments. (OKSE127)
  • ABLE Tech

o   Assistive Technology and the Law (OKAT1)

o   Introduction to Assistive Technology (OKAT2)

o   What is QIAT? (OKAT3)

o   Assistive Technology Consideration (OKAT4)

o   Assistive Technology Assessment (OKAT5)

o   AT and the IEP (OKAT6)

  • Interagency Collaboration During the Transition Process (OKST1)
  • Transition Assessments Mild/Moderate Disabilities (OKST2)
  • *New* Student Involvement in Transition Planning (OKST3)
  • Criteria for Alternate Assessment Participation (OKSE119)
  • *New* Writing IEP Goals and Objectives (OKSE122)
  • Access to OAAP modules are available under “My Resources” from the Pepper main menu page.
IDEA Consolidated Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Coming soon: Annual FY2020 September Finance Workshops

Coming soon:  Annual FY2020 September Finance Workshops

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 9, 2019

Tue, 07/09/2019 - 4:11pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

Update: End of Year Data Certification

Certification is now open. OSDE-SES is extending the deadline until Friday, July 19, because of an unanticipated delay in the open date caused by IT errors. Please note that NO DATA are in the SPED Child Count application for end of year; superintendents are certifying that EdPlan student records and the District Summary Data page are correct.

Regional Behavior Institute

The Oklahoma Parents Center and the Oklahoma State Department of Education would like to announce two upcoming Regional Behavior Institutes in July 2019. The OPC will be holding the Institutes in Lawton (July 15) and Durant (July 18)!

The institutes are designed to educate parents, families, and professionals in:

  • defining and selecting problem behaviors;
  • prevention of problem behavior; and
  • communicating problem behaviors with parents/school.

Each institute is limited to the first 100 people that register. All others will be placed on a waiting list.

Click here to register

EdPlan Webinars for July

EdPlan is providing 2-hour webinars in July.  The webinar schedule is located in EdPlan on the Main page  at the bottom under Documents.  Click on the Help Links tab and click on EdPlan July Webinar schedule.  Once the document is opened, you can choose which date and time works best.

July Webinar Topics:

Admin New Year Start–UpThis webinar benefits EdPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, EdPlan Administrator permission and rights, advanced student search, etc.

Goal Progress Monitoring and Summer Updates – This webinar benefits users reporting on student progress.  This is an introduction to the new Goal Progress Monitoring (GPM) module which will include setting up goals and objectives for GPM for a new IEP and an existing IEP, connecting goals to services, entering the student data, reports and changes to OK EdPlan over the summer.

EdPlan ConnectThis webinar benefits EdPlan Administrators setting up the EdPlan Connect - Parent Portal for the district as well as users that are sharing documents/records with parents via EdPlan Connect.

Goal Progress Monitoring

Goal Progress Monitoring was released the evening of July 8, 2019

As a result of the release, the goal page will have additional fields for Evaluation Procedures and Subtests. For existing IEPs in EdPlan, Evaluation Procedures, Score Types and Target Scores will be mapped from the previous Goal pages for current IEPs using the same Evaluation Procedures, Score Types and Target Scores that are in the new release.  There is no need to re-finalize an IEP for Progress Monitoring.  In a very small number of current IEP’s, it may be necessary to make some changes in the workspace if any of the Evaluation Procedures, Score Types and Target Scores are missing. 

Keep in mind that if you intend to monitor progress through the IEP Progress Monitoring Wizard, each goal and/or objective will require an evaluation procedure, score type and target score, so verify that all three elements are in place for each IEP. 

For more information on Goal Progress Monitoring, go to the Main Page in EdPlan under ‘Documents’ and click on the ‘Help Links’.  There is a user guide titled ‘Goal Progress Monitoring Guide’.

 If you have any questions, please contact the OSDE-SES at 405-521-1461.

Pepper Modules

Access to free online professional development is available for all users with an OK EdPlan account. From the Main Menu of EdPlan upon initial login, select the word “Pepper” from the far right green main menu bar. Choose “Courses” and select “Oklahoma SPED Courses.”

Courses include:

  • IDEA Essentials (OKSE110)
  • FERPA and Confidentiality (OKSE114)
  • Evaluation and Eligibility (OKSE111)
  • Discipline and Manifestation Determination (OKSE115)
  • Least Restrictive Environment (OKSE113)
  • Early Intervention Services (OKSE112)
  • Accommodations (OKSE117)
  • Behavior at a Glance (OKSE120)
  • Individualized Education Program (OKSE116)
  • Secondary Transition (OKSE121)
  • Surrogate Parent Training (OKSE123)
  • Specially Designed Instruction (OKSE124)
  • Early Childhood Environments. (OKSE127)
  • ABLE Tech

o   Assistive Technology and the Law (OKAT1)

o   Introduction to Assistive Technology (OKAT2)

o   What is QIAT? (OKAT3)

o   Assistive Technology Consideration (OKAT4)

o   Assistive Technology Assessment (OKAT5)

o   AT and the IEP (OKAT6)

  • Interagency Collaboration During the Transition Process (OKST1)
  • Transition Assessments Mild/Moderate Disabilities (OKST2)
  • *New* Student Involvement in Transition Planning (OKST3)
  • Criteria for Alternate Assessment Participation (OKSE119)
  • *New* Writing IEP Goals and Objectives (OKSE122)
  • Access to OAAP modules are available under “My Resources” from the Pepper main menu page.
IDEA Compliance Application

IDEA Consolidated Application is now available on the Grants Management System for FY2020.

FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

Coming soon: Annual FY2020 September Finance Workshops

Coming soon:  Annual FY2020 September Finance Workshops

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Wednesday July 3, 2019

Wed, 07/03/2019 - 10:58am
Having trouble viewing this email? View it as a Web page.
Special Education Services
FY2019 Closeout Memo Correction

Correction: Due date for FY19 Close-Out is September 1, 2019

Click here for document

IDEA Compliance Application

IDEA Compliance Application is now available on the Grants Management System for FY2020.

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 2, 2019 Correction

Tue, 07/02/2019 - 3:47pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

Regional Behavior Institute

The Oklahoma Parents Center and the Oklahoma State Department of Education would like to announce two upcoming Regional Behavior Institutes in July 2019. The OPC will be holding the Institutes in Lawton (July 15) and Durant (July 18)!

The institutes are designed to educate parents, families, and professionals in:

  • defining and selecting problem behaviors;
  • prevention of problem behavior; and
  • communicating problem behaviors with parents/school.

Each institute is limited to the first 100 people that register. All others will be placed on a waiting list.

Click here to register

Goal Progress Monitoring

Goal Progress Monitoring will be released the evening of July 8, 2019

As a result of the release, the goal page will have additional fields for Evaluation Procedures and Subtests. For existing IEPs in EdPlan, Evaluation Procedures, Score Types and Target Scores will be mapped from the previous Goal pages for current IEPs using the same Evaluation Procedures, Score Types and Target Scores that are in the new release.  There is no need to re-finalize an IEP for Progress Monitoring.  In a very small number of current IEP’s, it may be necessary to make some changes in the workspace if any of the Evaluation Procedures, Score Types and Target Scores are missing. 

Keep in mind that if you intend to monitor progress through the IEP Progress Monitoring Wizard, each goal and/or objective will require an evaluation procedure, score type and target score, so verify that all three elements are in place for each IEP. 

For more information on Goal Progress Monitoring, go to the Main Page in EdPlan under ‘Documents’ and click on the ‘Help Links’.  There is a user guide titled ‘Goal Progress Monitoring Guide’.

 If you have any questions, please contact the OSDE-SES at 405-521-1461.

Pepper Modules

Access to free online professional development is available for all users with an OK EdPlan account. From the Main Menu of EdPlan upon initial login, select the word “Pepper” from the far right green main menu bar. Choose “Courses” and select “Oklahoma SPED Courses.”

Courses include:

  • IDEA Essentials (OKSE110)
  • FERPA and Confidentiality (OKSE114)
  • Evaluation and Eligibility (OKSE111)
  • Discipline and Manifestation Determination (OKSE115)
  • Least Restrictive Environment (OKSE113)
  • Early Intervention Services (OKSE112)
  • Accommodations (OKSE117)
  • Behavior at a Glance (OKSE120)
  • Individualized Education Program (OKSE116)
  • Secondary Transition (OKSE121)
  • Surrogate Parent Training (OKSE123)
  • Specially Designed Instruction (OKSE124)
  • Early Childhood Environments. (OKSE127)
  • ABLE Tech

o   Assistive Technology and the Law (OKAT1)

o   Introduction to Assistive Technology (OKAT2)

o   What is QIAT? (OKAT3)

o   Assistive Technology Consideration (OKAT4)

o   Assistive Technology Assessment (OKAT5)

o   AT and the IEP (OKAT6)

  • Interagency Collaboration During the Transition Process (OKST1)
  • Transition Assessments Mild/Moderate Disabilities (OKST2)
  • *New* Student Involvement in Transition Planning (OKST3)
  • Criteria for Alternate Assessment Participation (OKSE119)
  • *New* Writing IEP Goals and Objectives (OKSE122)
  • Access to OAAP modules are available under “My Resources” from the Pepper main menu page.
FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 2, 2019

Tue, 07/02/2019 - 3:45pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

Regional Behavior Institute

The Oklahoma Parents Center and the Oklahoma State Department of Education would like to announce two upcoming Regional Behavior Institutes in July 2019. The OPC will be holding the Institutes in Lawton (July 15) and Durant (July 18)!

The institutes are designed to educate parents, families, and professionals in:

  • defining and selecting problem behaviors;
  • prevention of problem behavior; and
  • communicating problem behaviors with parents/school.

Each institute is limited to the first 100 people that register. All others will be placed on a waiting list.

Click here to register

Goal Progress Monitoring

Goal Progress Monitoring will be released the evening of July 8, 2019

As a result of the release, the goal page will have additional fields for Evaluation Procedures and Subtests. For existing IEPs in EdPlan, Evaluation Procedures, Score Types and Target Scores will be mapped from the previous Goal pages for current IEPs using the same Evaluation Procedures, Score Types and Target Scores that are in the new release.  There is no need to re-finalize an IEP for Progress Monitoring.  In a very small number of current IEP’s, it may be necessary to make some changes in the workspace if any of the Evaluation Procedures, Score Types and Target Scores are missing. 

Keep in mind that if you intend to monitor progress through the IEP Progress Monitoring Wizard, each goal and/or objective will require an evaluation procedure, score type and target score, so verify that all three elements are in place for each IEP. 

For more information on Goal Progress Monitoring, go to the Main Page in EdPlan under ‘Documents’ and click on the ‘Help Links’.  There is a user guide titled ‘Goal Progress Monitoring Guide’.

 If you have any questions, please contact the OSDE-SES at 405-521-1461.

Pepper Modules

Access to free online professional development is available for all users with an OK EdPlan account. From the Main Menu of EdPlan upon initial login, select the word “Pepper” from the far right green main menu bar. Choose “Courses” and select “Oklahoma SPED Courses.”

Courses include:

  • IDEA Essentials (OKSE110)
  • FERPA and Confidentiality (OKSE114)
  • Evaluation and Eligibility (OKSE111)
  • Discipline and Manifestation Determination (OKSE115)
  • Least Restrictive Environment (OKSE113)
  • Early Intervention Services (OKSE112)
  • Accommodations (OKSE117)
  • Behavior at a Glance (OKSE120)
  • Individualized Education Program (OKSE116)
  • Secondary Transition (OKSE121)
  • Surrogate Parent Training (OKSE123)
  • Specially Designed Instruction (OKSE124)
  • Early Childhood Environments. (OKSE127)
  • ABLE Tech

o   Assistive Technology and the Law (OKAT1)

o   Introduction to Assistive Technology (OKAT2)

o   What is QIAT? (OKAT3)

o   Assistive Technology Consideration (OKAT4)

o   Assistive Technology Assessment (OKAT5)

o   AT and the IEP (OKAT6)

  • Interagency Collaboration During the Transition Process (OKST1)
  • Transition Assessments Mild/Moderate Disabilities (OKST2)
  • *New* Student Involvement in Transition Planning (OKST3)
  • Criteria for Alternate Assessment Participation (OKSE119)
  • *New* Writing IEP Goals and Objectives (OKSE122)
  • Access to OAAP modules are available under “My Resources” from the Pepper main menu page.
FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

LEA Agreement FY2020
DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

OSDE - SES Tuesday July 2, 2019

Tue, 07/02/2019 - 3:43pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
2019 OAER Conference

The Oklahoma Chapter of the Association for Education and Rehabilitation of the Blind and Visually Impaired (OAER) invites you to take part in an engaging professional development opportunity. Sessions will include hands-on practice with assistive technology for literacy, communication, navigation, and more. You will have the opportunity to simulate the Deaf-Blind experience, consider how living in poverty can affect individuals with disabilities, and learn how individuals who are blind and visually impaired can enrich their lives by getting involved in sports and other recreational activities. We will even learn about cutting-edge research involving inherited retinal degeneration. The conference will be held August 6-7.

Click here for registration form

Oklahoma VI Teacher Institute

The Oklahoma State Department of Education and Oklahoma Department of Rehabilitation Services is pleased to announce the second year the Oklahoma VI Teacher Institute (OVTI) will be held at Oklahoma School for the Blind (OSB), 3300 Gibson Street, Muskogee Oklahoma. 

The institute is a training program offered to certified Oklahoma Teachers seeking training in working with Visually Impaired / Blind students.   OVTI is a year-long program designed to provide hands-on training, methodology, tools, resources, and on-going mentoring and access to VI Specialists.  The program will begin in July 2019 and be completed by June 30, 2020.  Participants will receive reimbursement for travel and lodging ($100 per day) upon final completion of the program Participants will be required to provide a $100 deposit to secure a spot in the program, which will be fully refunded upon completion of the program. 

Click here for flyer

Click here for more information

Regional Behavior Institute

The Oklahoma Parents Center and the Oklahoma State Department of Education would like to announce two upcoming Regional Behavior Institutes in July 2019. The OPC will be holding the Institutes in Lawton (July 15) and Durant (July 18)!

The institutes are designed to educate parents, families, and professionals in:

  • defining and selecting problem behaviors;
  • prevention of problem behavior; and
  • communicating problem behaviors with parents/school.

Each institute is limited to the first 100 people that register. All others will be placed on a waiting list.

Click here to register

Goal Progress Monitoring

Goal Progress Monitoring will be released the evening of July 8, 2019

As a result of the release, the goal page will have additional fields for Evaluation Procedures and Subtests. For existing IEPs in EdPlan, Evaluation Procedures, Score Types and Target Scores will be mapped from the previous Goal pages for current IEPs using the same Evaluation Procedures, Score Types and Target Scores that are in the new release.  There is no need to re-finalize an IEP for Progress Monitoring.  In a very small number of current IEP’s, it may be necessary to make some changes in the workspace if any of the Evaluation Procedures, Score Types and Target Scores are missing. 

Keep in mind that if you intend to monitor progress through the IEP Progress Monitoring Wizard, each goal and/or objective will require an evaluation procedure, score type and target score, so verify that all three elements are in place for each IEP. 

For more information on Goal Progress Monitoring, go to the Main Page in EdPlan under ‘Documents’ and click on the ‘Help Links’.  There is a user guide titled ‘Goal Progress Monitoring Guide’.

 If you have any questions, please contact the OSDE-SES at 405-521-1461.

Pepper Modules

Access to free online professional development is available for all users with an OK EdPlan account. From the Main Menu of EdPlan upon initial login, select the word “Pepper” from the far right green main menu bar. Choose “Courses” and select “Oklahoma SPED Courses.”

Courses include:

  • IDEA Essentials (OKSE110)
  • FERPA and Confidentiality (OKSE114)
  • Evaluation and Eligibility (OKSE111)
  • Discipline and Manifestation Determination (OKSE115)
  • Least Restrictive Environment (OKSE113)
  • Early Intervention Services (OKSE112)
  • Accommodations (OKSE117)
  • Behavior at a Glance (OKSE120)
  • Individualized Education Program (OKSE116)
  • Secondary Transition (OKSE121)
  • Surrogate Parent Training (OKSE123)
  • Specially Designed Instruction (OKSE124)
  • Early Childhood Environments. (OKSE127)
  • ABLE Tech

o   Assistive Technology and the Law (OKAT1)

o   Introduction to Assistive Technology (OKAT2)

o   What is QIAT? (OKAT3)

o   Assistive Technology Consideration (OKAT4)

o   Assistive Technology Assessment (OKAT5)

o   AT and the IEP (OKAT6)

  • Interagency Collaboration During the Transition Process (OKST1)
  • Transition Assessments Mild/Moderate Disabilities (OKST2)
  • *New* Student Involvement in Transition Planning (OKST3)
  • Criteria for Alternate Assessment Participation (OKSE119)
  • *New* Writing IEP Goals and Objectives (OKSE122)
  • Access to OAAP modules are available under “My Resources” from the Pepper main menu page.
FY2019 Closeout Memo

IDEA FY19 Close Outs are available.  Due date is Sept. 1, 2019.

Click here for the document

FY2020 High Needs Memo

FY2020 High Needs Applications are now available.  The applications are located on our website under Special Education/Finance.  Please see attached memorandum for procedures.  Due date is July 26, 2019.

Click here for document

FY2020 COOP/Interlocal

FY2020 COOP/Interlocal applications are now available.  Please see attached application.  Due date is July 26, 2019.

Click here for application

LEA Agreement FY2020
DLM 2018-19 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.

 District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only

OTI Save the Date

The 14th annual OTI is almost upon us. They will hold a one-day event in OKC and Owasso on the same exact day. There will be a keynote, breakouts, and a single, long team meeting. Lunch will be provided in each location. Teams will attend the locations designated below. There will not be a call for presentation proposals this year due to the changes. Project 613 funds may also be used.

Monday, October 7, 2019

Moore-Norman Technology Center—South Penn Campus, Oklahoma City, OK

Monday, October 7, 2019

Tulsa Technology Center—Owasso Campus, Owasso, OK

Click here for more information

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

Oklahoma ABLE Tech July 2019 Edition

Tue, 07/02/2019 - 3:42pm
Having trouble viewing this email? View it as a Web page.
Special Education Services
abletechJuly 2019
picSpecial Olympics: AT for Recreation

ABLE Tech was in the middle of the fun at Olympic Village during the 50th Annual Oklahoma Special Olympics in Stillwater during May. Visitors to the ABLE Tech booth learned through play that Assistive Technology (AT) isn’t only for academics but can also be for recreation and leisure.

Visit AT Discovery for Recreation to learn more.

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picRegistration Open for 2019-2020 AT Training Workshops

Register now to participate in the FREE Oklahoma ABLE Tech AT Assessment Workshop Series for the 2019-2020 school-year. The series will take participants from theory to practice with hands-on activities to learn the steps for providing AT to students in schools. The 3-part series will be offered in Enid during the fall school semester and repeated in Shawnee during the spring.

                                           Fall Sessions – Enid, Oklahoma

          Part 1

   Consideration

                           Part 2

            Gathering Information

               and Trialing Devices

                     Part 3

             AT in the IEP

        and Implementation

    Sept 12, 2019 

                     Oct 24, 2019 

               Nov 14, 2019 

        Register

                        Register

                  Register

picAT Online Curriculum video

Educators can learn about AT processes at their own pace and receive credit through Oklahoma EDPlan. The process takes two steps: first, complete the ABLE Tech Online Curriculum Courses, and then upload your completion certificates into the ABLE Tech AT Training Modules in the Pepper Network to get your continuing education credits in EDPlan. 

ABLE Tech AT Online Curriculum

picBookshare Tips

Bookshare suggests the following tips to make sure you are ready to provide accessible digital text for students.

  1. Increment grade levels for each student.
  2. Set up Readings Lists for students to use in the fall.
  3. Request books you cannot find on Bookshare.
  4. Clean up current Reading Lists by updating students and books.
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picNTACT Webinar: Overview of Labor Laws and Employment Related Issues

The National Technical Assistance Center on Transition (NTACT) is offering a webinar on July 18 at 2:00 p.m. CT to explain how federal and state laws can affect work experiences for Transition aged youth.

Register for webinar: Overview of Labor Laws and Employment Related Issues

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Linda Jaco, Oklahoma ABLE Tech Director Kimberly Berry, Assistive Technology Teacher

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Oklahoma ABLE Tech

Oklahoma State University

1514 W. Hall of Fame

Stillwater, OK 74078

Phone: 800.257.1705

Email: abletech@okstate.edu

Special Education Services
Oklahoma State Department of Education
2500 North Lincoln Boulevard, Suite 412
Oklahoma City, Oklahoma  73105
P: (405) 521-3351     F: (405) 522-2380
SDESpecialEducation@sde.ok.gov

Categories: specialed

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Last updated on December 31, 1969