21st CCLC Grantee Resources - Statewide Evaluation

Statewide Evaluation

Both the State Education Agency (SEA) and grantees must comply with specific evaluation and accountability policies and reporting structures. SEAs must provide comprehensive peridioic evaluations of their 21st CCLC programs, reporting on the performance measures listed in their applications to the United States Department of Education. These reports must be made available for public consumption. 


Current Statewide Evaluation Report

Key Insights From 2017 - 2021
This longitudinal report examines data collected over the past five years, with an emphasis on patterns and trends in relation to Oklahoma 21st CCLC Statewide Goals and Objectives. These results were then compared to the most recent data from the 2020-21 program year to identify key priorities for improvement that can support strong recovery efforts from the COVID-19 pandemic.

2020-2021 COVID-19 Impact Report  

After a period of closure and restrictions due to COVID-19 in the 2019-20 academic year, the State of Oklahoma entered Phase 3 of Governor Stitt’s Open Up and Recover Safely plan in the summer of 2020. During this time, Oklahoma's Title IV, Part B - Nita M. Lowey 21st Century Community Learning Center (CCLC) grantees increased their capacity to provide program support through alternative delivery methods, which also prepared them to commence services for the upcoming academic year. This learned flexibility supported preparation for adjustments to varied community conditions and shifts in school-day protocols experienced in 2020-21. 

As a result of COVID-19, the State of Oklahoma also received a waiver from the United States Department of Education that resulted in the cancellation of all annual state-level student assessments for 2019-20 (21st CCLC APR Outcomes Reporting Letter - July 7, 2021). As the primary measure of progress for the Oklahoma 21st CCLC program, this cancellation meant that no direct measure of academic progress could be reported for 2019-20. While testing resumed for the state in 2020-21, the Oklahoma 21st CCLC program was unable to show growth for this reporting year, as there was no student assessment data from the previous year for comparison. 

The Oklahoma State Department of Education, in consultation with the 21st CCLC evaluation team, determined that the focus for the 2020-21 report should be shifted to showcase how program grantees supported communities with innovative strategies and implementation plans.  

The video below highlights that while schools and programs faced unprecedented challenges (e.g. lack of transportation and program space, limited internet infrastructure, and the ongoing public health crisis). ALL 21st CCLC programs in Oklahoma continued to operate and serve students with high-quality learning opportunities tailored to their students' unique needs!  



A one page summary of the YPQI evaluation system for 21st CCLC grantees given at Kick-Off
This document explains the three-step process of the YPQI.
On this webpage you will find: 
*valuable resources, tools, and recorded trainings to support data collection and program quality 
*links to submit all required program data including Data Management Spreadsheet files and self-assessment data
*access to online staff, family and student surveys
*support contacts for all data and program quality efforts  
Letter-sized flyer of the PQA Pyramid of Program Quality.
Center for Youth Program Quality's Youth and School-Age Program Quality Assessment download
This is a writable form to assist 21st CCLC programs in their improvement planning process. 
This document describes the different data systems used by the 21st CCLC program for collecting data. Each system is explained briefly and the data collected in that system are listed.
Data Management Spreadsheet
The Oklahoma Data Management Spreadsheet is intended to be used as a tool to keep track of attendance, programming and staffing data for 21st Century Community Learning Centers. This spreadsheet will be submitted to the David P. Weikart Center for Youth Program Quality (Weikart Center) to fulfill attendance, staffing, and regular attendee requirements for the federal reporting system.
For the latest copy of the Data Management Spreadsheet, scroll to the bottom of the Weikart page for Oklahoma and click the link for the [current year] Data Management Spreadsheet toward the bottom.
Data Management Spreadsheet Webinar This previously recorded training webinar will help to familiarize Oklahoma 21st CCLC grantees with the Data Management Spreadsheet as the primary tool used to collect and submit required program data per federal grant guidance.  The webinar can be accessed at any time.


This document outlines the practices of the Oklahoma 21st CCLC team used to monitor for grant compliance.
This tool is used to guide Oklahoma 21st CCLC statewide coordinators during an on-site monitoring visit. 21st CCLC programs are encouraged to use this tool to also guide their own progress and quality improvement.
A visual representation of the Risk Analysis that will guide the monitoring plan for each grantee.

Annual Report

21st CCLC grantees are required to complete an Annual Report.  Completion of the Annual Report will help to ensure continued funding of your program for the coming year. In addition, this information will help our office to plan training and technical assistance that will be most helpful to all of Oklahoma’s 21st CCLC programs during the coming year.  


21st CCLC Annual Report webinar slides (pdf)

We encourage everyone from financial officers to program directors to view these webinars.  These webinars cover the entire budgeting and claims processes from planning to amending budgets, and programmatic and coding details, and submitting and fixing claims.

Back to Top
Share This Page!
Last updated on May 9, 2023