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21st CCLC Grantee Resources - Program Evaluation


Statewide Evaluation

Both the State Education Agency (SEA) and grantees must comply with specific evaluation and accountability policies and reporting structures. SEAs must provide comprehensive peridioic evaluations of their 21st CCLC programs, reporting on the performance measures listed in their applications to the United States Department of Education. These reports must be made available for public consumption. 

In fulfillment of the federal requirement for comprehensive periodic evaluation, and because OSDE does not require that grantees hire local evaluators, OSDE sought an evaluation design that prioritized usefulness to grantee-level stakeholders. Therefore, in the fall of 2010, the Oklahoma State Department of Education enlisted the David P. Weikart Center for Youth Program Quality at the Forum for Youth Investment (hereafter “evaluation contractor”) to provide a statewide evaluation of the Oklahoma 21st CCLC program.

 
 
 
 
 
 
 
 
 

Evaluation

 
A one page summary of the YPQI evaluation system for 21st CCLC grantees given at Kick-Off
 
 
This document explains the three-step process of the YPQI.
 
 
On this webpage you will find: 
*valuable resources, tools, and recorded trainings to support data collection and program quality 
*links to submit all required program data including Data Management Spreadsheet files and self-assessment data
*access to online staff, family and student surveys
*support contacts for all data and program quality efforts  
 
 
Letter-sized flyer of the PQA Pyramid of Program Quality.
 
 
Center for Youth Program Quality's Youth and School-Age Program Quality Assessment download
 
 
This is a writable form to assist 21st CCLC programs in their improvement planning process. 
 
 
This document describes the different data systems used by the 21st CCLC program for collecting data. Each system is explained briefly and the data collected in that system are listed.
 
Data Management Spreadsheet
 
The Oklahoma Data Management Spreadsheet is intended to be used as a tool to keep track of attendance, programming and staffing data for 21st Century Community Learning Centers. This spreadsheet will be submitted to the David P. Weikart Center for Youth Program Quality (Weikart Center) to fulfill attendance, staffing, and regular attendee requirements for the federal reporting system.
 
For the latest copy of the Data Management Spreadsheet, scroll to the bottom of the Weikart page for Oklahoma and click the link for the [current year] Data Management Spreadsheet toward the bottom.
 
Data Management Spreadsheet Webinar This previously recorded training webinar will help to familiarize Oklahoma 21st CCLC grantees with the Data Management Spreadsheet as the primary tool used to collect and submit required program data per federal grant guidance.  The webinar can be accessed at any time.
 
 
 

Monitoring 

 
This document outlines the practices of the Oklahoma 21st CCLC team used to monitor for grant compliance.
 
 
This tool is used to guide Oklahoma 21st CCLC statewide coordinators during an on-site monitoring visit. 21st CCLC programs are encouraged to use this tool to also guide their own progress and quality improvement.
 
 
A visual representation of the Risk Analysis that will guide the monitoring plan for each grantee.
 

Annual Report

21st CCLC grantees are required to complete an Annual Report.  Completion of the Annual Report will help to ensure continued funding of your program for the coming year. In addition, this information will help our office to plan training and technical assistance that will be most helpful to all of Oklahoma’s 21st CCLC programs during the coming year.  

 

21st CCLC Annual Report webinar slides (pdf)

We encourage everyone from financial officers to program directors to view these webinars.  These webinars cover the entire budgeting and claims processes from planning to amending budgets, and programmatic and coding details, and submitting and fixing claims.

 
 
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Last updated on October 5, 2021