Reporting Requirements Calendar

Throughout the Year

• Annual Statistical Report (ASR)
  Due 10 days following the end of the school year.
• Application for Fresh Fruit/Vegetable Program (FFVP) Claim
  Due by April 30
• Application for Provision 2 or 3 of the NSLP or School Breakfast Program
  Due by August 1
• Claim for Reimbursements for Lunches, Breakfasts, Snacks, and/or Special Milk Program
  Due monthly by the 15th
• Data Validation Wizard
• Demographic Overlay
• District Ownership Wizard
• Districts Presenting Annual College Remediation Report to Local Board of Education
• Driver Education Instructor Certification, Assurance and Permit (ICAP) Forms
  Due 30 days prior to start of course
• First Quarter Statistical Report (FQSR)
  Due 10 days following the end of the first nine weeks
• First Year Superintendents provide Professional Development Points to the SDE
• Fresh Fruit/Vegetable Program Grant (FFVP)
  Due monthly by the 15th
• Gun-Free Schools Weapon Report
• OCAS Annual Audit
  Due 30 days after district presentation to the local board of education
• On Site Review for National School Lunch Program
  Due by February 1
• Periodic Special Education Computer Generated School District Expenditure Report
• Qualified Zone Academy Bond Application
• Review Free/Reduced Price Applications
  Opens after July 1
• School Bus Annual Inspection
• School Bus Driver Annual Driving Record Report (MVR)
• School Bus Driver Certificate Application
  Suggested completion May/June
• School Bus Driver Drug and Alcohol Education Policy
• School Bus Driver Health Certificate
• School Bus Driver In-Service Verification
• School Bus Route Evaluation
  Suggested completion Prior to start of school year
• School Employee Assault Report
• STN Wizard
• Student Transportation Supervisor Training
• Summer School Accreditation Application
  Due during the first week of summer school
• Superintendent Contracts
• Supplemental Appropriations
• TLE Framework Training
• Transfer Notifications—Emergency Transfer Cancellation
• XSD Validation Errors Wizard

August 2019

During this month

• School Bus Evacuation Drills
  Suggested completion during the first two weeks

August 1

• Final Special Education Computer Generated School District Expenditure Report
• Gifted and Talented Expenditure Reported
• Open Transfer Notifications – Notice of Enrollment
  Opens in May

August 30

• Application for the Community Eligibility Provision
• RSA Annual District Reading Plan

August 31

• District Test Coordinator Designations & CCRA Selection

September 2019

During this month

• Oklahoma School Report Card Calculation Review
• Food Safety Inspection Report
  Due before Claim for Reimbursements Report

September 1

• District Requests for Site Changes
• Driver Education Prior Year Reimbursement Application
• Final Data for School Districts Expenditures and Revenue

September 4

• Special Education Closeout Procedure

September 15

• Alternative Education Implementation Plan
  Opens in August
• Annual CareerTech Center Accreditation Application Forms Sent

September 30

• Letter of Intent to Establish Title I, Part A: School-Wide Program
  Opens in July
• Letter of Intent to Establish Title I, Part A: Targeted Assistance Program
  Opens in July
• Title I, Part A 2nd Year Carryover Funds Encumbrance Deadline
  Opens in July

October 2019

During this month

• Comprehensive Exit Report
• October 1 Consolidated Report
  Opens in September
• Oklahoma School Report Card Calculation Review
• Student Dropout Report

October 1

• Estimate of Needs or the Budget
  Opens in August
• Flexible Benefit Allowance (FBA)
• Statutory Waiver/Deregulation
  Opens in April
• Special Education Child Count
  Opens in August

October 15

• Annual Accreditation Application
• Gifted Educational Plan Update and Budget Summary
  Opens in August
• Initial Certified Personnel Report and Initial Support Personnel Report
  Opens in September
• Renewal of Advanced Placement Courses
  Opens in August
• School Calendar Hours Notification
  Opens in January
• Special Education Child Count Certification
  Opens in August

October 16

• Title I, Part A 9/30 Report Submission

October 31

• Civil Rights Compliance Checklist
  Opens at beginning of school year
• RSA Promotion and Retention Report
  Opens in August

November 2019

During this month

• Designations Calculation Review
• Low Income Student Count Report
  Due before Claim for Reimbursements Report

November 15

• Local School District Salary Schedule
  Opens in September

November 25

• WIDA Precode

November 30

• 2nd Year Carryover Funds Expenditure Report Deadline
• Graduation Part-Time Enrollment Report-Quarter One

December 2019

During this Month

• Verification Report
  Due before Claim for Reimbursements Report
• School Board Member Filing for Open Seat
  Due during the first week

December 14

• Final Changes to Previously Submitted OCAS Financial Transactions

December 18

• Title I, Part A: Comparability Report
  Opens in November

December 31

• District Bullying Prevention Policy

January 2020

During this Month

• School Bus Evacuation Drills
  Suggested completion during the first two weeks
• Historical Graduation Cohort Report
  Opens in December

January 1

• Application from Independent Auditors for State Auditor and Inspection Approval
• Flexible Benefit Allowance (FBA)

January 17

• Precode

January 31

• Graduation Part-Time Enrollment Report-Quarter Two
  Opens in December
• Impact Aid Application
• Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Fall Semester
  Opens in December

February 2020

During this month

• Oklahoma School Testing Program Test prep in-service sessions
  Opens in January
• Spring Testing Student Non-Standard Accommodation Request
  Opens in January

February 1

• Mid-Year Certified Personnel Report and Mid-Year Support Personnel Report

February 7

• Non-Public Schools- Equitable Services Packet
  Opens in November

March 2020

During this month

• SIF 2.X Wave Requirements Compliance by local Student Information Systems

March 15

• Oklahoma Honor Society
  Opens in February
• Withdrawal from Inter-local Cooperative
  Opens in July

March 31

• Audits to Identify Districts Expending more than $750,000 in Federal Funds

April 2020

During this month

• Paid Lunch Equity Tool
  Due before Claim Reimbursements Report

April 1

• Cash Management Application
  Opens in December

April 2

• Graduation Part-Time Enrollment Report-Quarter Three
  Opens in March

April 3

• Review Direct Certification Report for Free Students

April 7

• School Board Elections
  First Tuesday in April

April 10

• Standards of Performance and Conduct for Teachers

April 30

• Application for Summer Food Summer Food Service Program
  Opens in February
• Audits to Identify Districts Expending less than $750,000 in Federal Funds
• Oklahoma Academic Scholars
  Opens in January

May 2020

May 15

• Inter-local Cooperatives (ILC) - Forms Sent
• New Charter School Participation Packet
  Opens in February
• School Board Membership Report
  Opens in April
• Seamless Summer Option Application
• Testing Status Information for Invalidations or Exemptions
  Opens during testing window

May 29

• RSA End of Year Reading Sufficiency Report
  Opens in May

May 31

• Graduation Part-Time Enrollment Report-Quarter Four
  Opens in May
• Transfer Notifications – Request Open Transfer
  Opens in July

June 2020

During this month

• Assessment Correction
• Notification of Intent to Not Enter into a Contract with a Regularly Employed Teacher
  Due on the first Monday
• Postsecondary Opportunities Report
  Opens in April
• Shared Superintendent Salary Assistance Application
  Due by the 30th
• Supplemental Membership Annual Reporting Totals (SMART) Report
  Opens in April

June 3

• State Vision Screening Report
  Opens in May

June 14

• Electronic Application System for Indian Education (EASIE)
  Opens in August
• TLE Qualitative Report
  Opens in May

June 15

• Alternative Education Student Data
  Opens in May
• Inter-local Cooperatives (ILC) - Form Submission
  Opens in May

June 20

• Annual Incident and Firearms Report-Unsafe School Choice Option Report

June 28

• Special Education Budget Application
  Opens in September
• Title III, Part A: Language Instruction for English Learners and Immigrant Students Performance Report
  Opens in May

June 30

• Advanced Placement Invoice for Test Fee Discounts
  Opens in May
• Charter School Applications and Contracts
  Opens in January
• Comprehensive District Academic Plan (CDAP)
  Opens in May
• Contract for Audit of Public Schools between Independent Auditors and School Districts
• District Assurances
  Opens in March
• Districtwide Student Needs Assessment
  Opens in May
• Homeless Census Report
  Opens in May
• LEA Agreement
  Opens in May
• Reserve Appropriations for Contracts Pending For Outstanding Encumbrances
• Special Education End of Year Report
  Opens in April
• Title I, Part A and Title V, Part B Report
  Opens in May
• Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Spring Semester
• Title I, Part C: Migrant Education Program State Sub-Granting Procedures Form
  Opens in May

July 2020

July 1

• School Accreditation Recommendations prepared and presented to the State Board of Education
  Opens in January
• Temporary Appropriations Application

July 15

• End-of-Year Certified Personnel Report and End-of-Year Support Personnel Report
  Opens in June
• Open Transfer Notifications – Approve or Deny
  Opens in May
• Special Education End of Year Report Certification

July 17

• Title I, Part A and D, Subpart 1 and Subpart 2 Neglected or Delinquent (N or D) October Child Count
• Title I, Part D Subpart 1: State Agency Programs for Children/Youth who are Neglected, Delinquent or at Risk
• Title I, Part D Subpart 2: LEA Programs for Children/Youth who are Neglected Delinquent or at Risk

July 27

• Special Education High Cost Assistance Application
  Opens in June

July 31

• Title I, Part C: Migrant Summer School Program Report

• Oklahoma School Report Card Calculation Review
• Comprehensive Exit Report
• Historical Graduation Cohort Report
• Designations Calculation Review
• Postsecondary Opportunities Report
• Assessment Correction
• Supplemental Membership Annual Reporting Totals (SMART) Report
• Demographic Overlay

Accreditation

• Annual Accreditation Application
• Annual CareerTech Center Accreditation Application Forms Sent
• Charter School Applications and Contracts
• District Requests for Site Changes
• Districts Presenting Annual College Remediation Report to Local Board of Education
• First Year Superintendents provide Professional Development Points to the SDE
• Inter-local Cooperatives (ILC) - Form Submission
• Inter-local Cooperatives (ILC) - Forms Sent
• Oklahoma Honor Society
• Open Transfer Notifications – Approve or Deny
• Open Transfer Notifications – Notice of Enrollment
• School Accreditation Recommendations prepared and presented to the State Board of Education
• School Board Elections (First Tuesday in April)
• School Board Member Filing for Open Seat
• School Board Membership Report
• School Calendar Hours Notification
• Statutory Waiver/Deregulation
• Summer School Accreditation Application
• Transfer Notifications – Request Open Transfer
• Transfer Notifications—Emergency Transfer Cancellation
• Withdrawal from Inter-local Cooperative

Alternative Education

• Alternative Education Implementation Plan
• Alternative Education Student Data
• Districtwide Student Needs Assessment
• Student Dropout Report

Assessments

• District Test Coordinator Designations & CCRA Selection
• Oklahoma School Testing Program Test prep in-service sessions
• Precode
• Spring Testing Student Non-Standard Accommodation Request
• Testing Status Information for Invalidations or Exemptions
• WIDA Precode

Child Nutrition

• Application for Fresh Fruit/Vegetable Program Grant (FFVP)
• Application for Provision 2 or 3 of the NSLP or School Breakfast Program
• Application for Summer Food Summer Food Service Program
• Application for the Community Eligibility Provision
• Civil Rights Compliance Checklist
• Claim for Reimbursements for Lunches, Breakfasts, Snacks, and/or Special Milk Program
• Food Safety Inspection Report
• Fresh Fruit/Vegetable Program Grant (FFVP)
• Low Income Student Count Report
• On Site Review
• Paid Lunch Equity Tool
• Review Direct Certification Report for Free Students
• Free/Reduced New Price Applications
• Seamless Summer Option Application
• Verification Report

Counseling

• Annual Incident and Firearms Report-Unsafe School Choice Option Report
• District Bullying Prevention Policy
• Graduation Part-Time Enrollment Report-Quarter Four
• Graduation Part-Time Enrollment Report-Quarter One
• Graduation Part-Time Enrollment Report-Quarter Three
• Graduation Part-Time Enrollment Report-Quarter Two
• Gun-Free Schools Weapon Report
• School Employee Assault Report

Data & Information Systems

• Data Validation Wizard
• District Ownership Wizard
• October 1 Consolidated Report
• SIF 2.X Wave Requirements Compliance by local Student Information Systems
• STN Wizard
• XSD Validation Errors Wizard

Federal Programs

• 2nd Year Carryover Funds Expenditure Report Deadline
• Comprehensive District Academic Plan (CDAP)
• Homeless Census Report
• Letter of Intent to Establish Title I, Part A: School-Wide Program
• Letter of Intent to Establish Title I, Part A: Targeted Assistance Program
• New Charter School Participation Packet
• Non-Public Schools- Equitable Services Packet
• Title I, Part A 2nd Year Carryover Funds Encumbrance Deadline
• Title I, Part A 9/30 Report Submission
• Title I, Part A and D, Subpart 1 and Subpart 2 Neglected or Delinquent (N or D) October Child Count
• Title I, Part A and Title V, Part B Report
• Title I, Part A: Comparability Report
• Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Fall Semester
• Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Spring Semester
• Title I, Part C: Migrant Education Program State Sub-Granting Procedures Form
• Title I, Part C: Migrant Summer School Program Report
• Title I, Part D Subpart 1: State Agency Programs for Children/Youth who are Neglected, Delinquent or at Risk
• Title I, Part D Subpart 2: LEA Programs for Children/Youth who are Neglected Delinquent or at Risk
• Title III, Part A: Language Instruction for English Learners and Immigrant Students Performance Report

Financial Accounting

• Application from Independent Auditors for State Auditor and Inspection Approval
• Audits to Identify Districts Expending less than $750,000 in Federal Funds
• Audits to Identify Districts Expending more than $750,000 in Federal Funds
• Contract for Audit of Public Schools between Independent Auditors and School Districts
• Estimate of Needs or the Budget
• Final Changes to Previously Submitted OCAS Financial Transactions
• Final Data for School Districts Expenditures and Revenue
• Impact Aid Application
• OCAS Annual Audit
• Qualified Zone Academy Bond Application
• Reserve Appropriations for Contracts Pending For Outstanding Encumbrances
• Supplemental Appropriations
• Temporary Appropriations Application

Instruction

• Advanced Placement Invoice for Test Fee Discounts
• Electronic Application System for Indian Education (EASIE)
• Gifted and Talented Expenditure Reported
• Gifted Educational Plan Update and Budget Summary
• Oklahoma Academic Scholars
• Renewal of Advanced Placement Courses
• RSA Annual District Reading Plan
• RSA End of Year Reading Sufficiency Report
• RSA Promotion and Retention Report
• State Vision Screening Report

School Personnel

• End-of-Year Certified Personnel Report and End-of-Year Support Personnel Report
• Initial Certified Personnel Report and Initial Support Personnel Report
• Local School District Salary Schedule
• Mid-Year Certified Personnel Report and Mid-Year Support Personnel Report
• Notification of Intent to Not Enter into a Contract with a Regularly Employed Teacher
• Shared Superintendent Salary Assistance Application
• Superintendent Contracts

Special Education

• District Assurances
• Final Special Education Computer Generated School District Expenditure Report
• LEA Agreement
• Periodic Special Education Computer Generated School District Expenditure Report
• Special Education Budget Application
• Special Education Child Count
• Special Education Child Count Certification
• Special Education Closeout Procedure
• Special Education End of Year Report
• Special Education End of Year Report Certification
• Special Education High Cost Assistance Application

State Aid

• Annual Statistical Report (ASR)
• Cash Management Application
• Driver Education Instructor Certification, Assurance and Permit (ICAP) Forms
• Driver Education Prior Year Reimbursement Application
• First Quarter Statistical Report (FQSR)
• Flexible Benefit Allowance (FBA)

Student Transportation

• School Bus Annual Inspection
• School Bus Driver Annual Driving Record Report (MVR)
• School Bus Driver Certificate Application
• School Bus Driver Drug and Alcohol Education Policy
• School Bus Driver Health Certificate
• School Bus Driver In-Service Verification
• School Bus Evacuation Drills
• School Bus Evacuation Drills
• School Bus Route Evaluation
• Student Transportation Supervisor Training

Teacher and Leader Effectiveness

• TLE Framework Training
• TLE Qualitative Report

Teacher Certification

• Standards of Performance and Conduct for Teachers