Reporting Requirements Calendar - Federal Programs
State and Federal Due Dates for Oklahoma Public Schools K-12
Report by Division - Federal Programs
Contact Information:
Federal Programs Website: https://sde.ok.gov/federal-programs
Phone: (405) 521-2846
Title I, Part A and Title V, Part B Report
Window: May - June 30
Legislation: ESSA, Title I, Part A, §1111(h)(5)
Description: Data reporting for Title I, Part A and Title V, Part B Districts.
Activity: Single Sign On > Annual Title I and Title V, Part B Report
Title III Part A: Language Instruction for English Learners and Immigrant Students Performance Report
Window: May - June 30
Legislation: ESSA, Title III, Part A, §3102
Description: Districts are responsible for reporting data about personnel and professional development to the Office of Federal Programs. This report is required of all school districts, even if they do not report English learners.
Activity: Single Sign On > Title III, Part A: Language Instruction for English Learners and Immigrant Students Performance Report
Title I, Part A: 2nd Year Carryover Funds Encumbrance Deadline
Window: July 1 - September 30
Legislation: ESSA, Public Law 114-95
Description: LEAs are required to encumber 2nd year carryover funds beginning July 1 through September 30 for all federal programs.
Activity: Single Sign On > Grants Management and Expenditure Reporting
Title I, Part A: 9/30 Report Submission
Window: October 1 - October 16
Legislation: ESSA, Title I, Part A, §1127(a)(b)
Description: LEAs exceeding the Title I, Part A carryover limitation after September 30 must request a one-time waiver.
Activity: Single Sign On > Grants Management and Expenditure Reporting > Consolidated Application
Homeless Census Report
Window: May - June 30
Legislation: ESSA, Title IX A Homeless Children and Youths
Description: All districts must complete the report even if you did not serve any homeless students.
Activity: Single Sign On > Homeless Census FY
Title I, Part A and D, Subpart 1 and Subpart 2: Neglected or Delinquent (N or D) October Child Count
Window: July 17
Legislation: ESSA, Title I, Part A, §1000 and Title I, Part D, §1401
Description: All districts and state agencies are required to report an October caseload count of children or youth for whom the district and state agencies provides an education and reside in eligible local institutions. If a district has no institutions, a report of a zero caseload will be reported.
Related Documents: Single Sign On
Title I Part D, Subpart 1: State Agency Programs for Children/Youth who are Neglected, Delinquent or at Risk
Window: May - July 17
Legislation: ESSA, Title I, Part D, Subpart 1 §1411
Description: Required for those who have a neglected and delinquent program.
Activity: Single Sign On > Title I Part D Subpart 1: State Agency Programs for Children/Youth who are Neglected, Delinquent or at Risk
Title I Part D, Subpart 2: LEA Programs for Children/Youth who are Neglected, Delinquent or at Risk
Window: May - July 17
Legislation: ESSA, Title I, Part D, Subpart 2 §1421
Description: Required for those who have a neglected and delinquent program.
Activity: Single Sign On > Title I Part D Subpart 2: LEA Programs for Children/Youth who are Neglected, Delinquent or at Risk
Title I, Part A: Comparability Report
Window: November - December 18
Legislation: ESSA, Title I, Part A, §1118(c)
Description: Districts must submit appropriate data to demonstrate compliance in meeting the comparability requirement of Title I. Comparability does not apply to a district with only one elementary building, one junior high building, and one high school building.
Activity: Single Sign On > Grants Management and Expenditure Reporting, Title I Comparability
2nd Year Carryover Funds Expenditure Report Deadline
Window: November 30
Legislation: ESSA, Public Law 114-95
Description: LEAs must submit expenditure reports in payable form by established deadline. Expenditure reports received after the deadline will result in the loss of these funds.
Activity: Single Sign On > Grants Management and Expenditure Reporting
Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Fall Semester
Window: December - January 31
Legislation: ESSA, Title I, Part C, §1301
Description: Linkage of migrant student records.
Activity: Districts will report data through the MIS 2000 System.
Non-Public Schools-Equitable Services Packet
Window: November - February 7
Legislation: ESSA, Title I, Part A, §1117(a)(A)
Description: Districts are required to consult with non-public schools prior to completing the packet.
Activity: Email to OSDE: EquitableServicesPac@sde.ok.gov with the subject line, “Non-Public Schools Equitable Services Packet”
New Charter School Participation Packet
Window: February - May 15
Legislation: ESSA, Title I, Part A, §1111(2)(K)
Description: To be completed by newly formed charter schools.
Activity: Sent via email to the Charter Schools.
Comprehensive District Academic Plan (CDAP)
Window: May - June 30
Legislation: ESSA, Title I, Part A, §1112
Description: CDAP is required to be submitted by LEAs receiving Title I funds.
Activity: Single Sign On > Grants Management and Expenditure Reporting > Comprehensive District Academic Plan
Title I, Part C: Migrant Credit Accrual Report and Supplemental Code for Spring Semester
Window: May - June 30
Legislation: ESSA, Title I, Part C, §1301
Description: Linkage of migrant student records.
Activity: Districts will report data through the MIS 2000 System.
Related Documents: Migrant Education Program
Letter of Intent to Establish Title I, Part A: School-Wide Program
Window: July - September 30
Legislation: ESSA, Title I, Part A, §1115
Description: Schools implementing a school-wide program for the first time and Targeted Assistance schools transitioning to a school-wide program.
Activity: Single Sign On > Grants Management and Expenditure Reporting > Consolidated Application
Letter of Intent to Establish Title I, Part A: Targeted Assistance Program
Window: July - September 30
Legislation: ESSA, Title I, Part A, §1115
Description: Schools implementing a Targeted Assistance program for the first time.
Activity: Single Sign On > Grants Management and Expenditure Reporting > Consolidated Application
Title I, Part C: Migrant Summer School Program Report
Window: July 31
Legislation: ESSA, Title I, Part C, §1301
Description: Linkage of migrant student records.
Activity: Districts will report data through the MIS 2000 System.
Related Documents: Migrant Education Program
Title I, Part C: Migrant Education Program State Sub-Granting Procedures Form
Window: May - June 30
Legislation: ESSA, Title I, Part C, §1301
Description: This form should be completed upon enrollment.
Activity: Email to OSDE: Nancy.Hughes@sde.ok.gov with subject line, “Migrant State Sub-granting"
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