Reporting Requirements Calendar - Accountability
State and Federal Due Dates for
Oklahoma Public Schools K-12
Report by Division - Accountability
Contact Information:
Accountability Website: https://sde.ok.gov/accountability-assessments
Phone: (405) 522-5169
Email: Accountability@sde.ok.gov
Oklahoma School Report Card Calculation Review
Window: These are target dates and are contingent on receiving the data on-time from assessment vendors and other entities; September/October
Legislation: OAC 210:10-13-22
Description: Districts and schools will have the opportunity to review the calculation components for the overall grade before public release.
Activity: In Single Sign On, districts will review the calculations based on all data that were provided to OSDE throughout the school year. The Office of Accountability will provide more information as it becomes available.
Comprehensive Exit Report
Window: October
Description: Beginning in October of the school year, this report will provide the Exit Reason for every student in grades 9 – 12 from the previous year. It will encompass the overall reporting process that will allow for the Federal Four-Year Adjusted Graduation Rate to be calculated automatically. Note: this will be the only report where you can certify your 5th and 6th year graduates. This report will also include the annual dropouts.
Activity: Single Sign On > The Wave > Reporting > State Reporting Certification > Comprehensive Exit Report
Districts will review the final status of the student for the given year and make changes as necessary. The Office of Accountability will provide more information on the reporting window as it becomes available.
Related Documents: Comprehensive Exit Manual (PDF)
Historical Graduation Cohort Report
Window: December/January
Legislation: OAC 210:10-13-22
Description: This report allows districts to specify the Cohort year for students to be used in the calculation of the Federal Four-Year Adjusted Cohort Graduation Rate using student-level data transmitted to the state and certified by districts. Contingent upon the completion of the Comprehensive Exit Report and Fourth Quarter Dropout Report.
Activity: Single Sign On > The Wave > Reporting > State Reporting Certification > Historical Graduation Cohort Report
Districts will review the cohort year for all students and make corrections as needed. The Office of Accountability will provide more information on the reporting window as it becomes available.
Related Documents: Historical Graduation Cohort Manual (PDF)
Designations Calculation Review
Window: These are target dates and are contingent on receiving the data on-time from assessment vendors and other entities; November/December
Legislation: OAC 210:10-13-22
Description: The Department is required to identify, based on the most recent data available, schools that meet designation criteria as Comprehensive, Targeted, Additional Targeted or Reward schools. Due to new assessments and designation criteria under ESSA, Targeted schools will not be identified until SY2020.
Activity: Single Sign On > Accountability Reporting
Districts will review the calculations for accuracy given the available data.
Postsecondary Opportunities Report
Window: April - June
Legislation: OAC 210:10-13-22
Description: This report takes data from your local Student Information System up through The Wave to develop a list of students based on their course/section enrollments and grades that could be considered for the Postsecondary Readiness criteria for the Oklahoma School Report Cards.
Activity: Single Sign On > The Wave > Reporting > State Reporting Certification > Postsecondary Opportunities Report
Districts will review the data that is populated via their Student Information System. Corrections can be made on screen but must also be corrected in the district Student Information System. The report will be for High Schools only. The Office of Accountability will provide more information as it becomes available.
Assessment Correction
Window: These are target dates and are contingent on receiving the data on-time from assessment vendors and other entities; June
Legislation: OAC 210:10-13-22
Description: This report allows users to review and correct assessment information for students prior to the final release of the data for State and Federal Reporting and for the Accountability portion of the Oklahoma School Report Cards. Schools are provided a minimum 15-day window to review the Assessment Data and make any necessary corrections, including verifying STNs and assessment participation.
Activity: Single Sign On > Accountability Reporting application
Districts will use the application to request verification or updates of assessment data. Changes may also be made in the local Student Information System where appropriate. The Office of Accountability will provide more information as it becomes available.
Supplemental Membership Annual Reporting Totals (SMART) Report
Window: April - June
Legislation: OAC 210:10-13-22
Description: Used for the collection of supplemental count of students by gender, race/ethnicity for students that were not counted on the October 1 report, but were educated by a LEA during the school year. This report and the October 1 report allow for calculations of four-year federally adjusted graduation cohort rates. Corrections are made in the local Student Information System.
Activity: Single Sign On > The Wave > Reporting > State Reporting Certification > SMART Report
Related Documents: SMART Report Manual (PDF)
Demographic Overlay
Window: Throughout the year; TBD
Legislation: OAC 210:10-13-11
Description: The Wave will be utilizing data collected directly from each district’s Student Information System (SIS) to finalize student demographic information for state assessment reporting purposes.
Activity: Single Sign On > The Wave > Reporting > State Reporting Certification > Demographic Overlay
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