Reporting Requirements Calendar - Special Education
State and Federal Due Dates for Oklahoma Public Schools K-12
Report by Division - Special Education
Contact Information:
Special Education Website: http://sde.ok.gov/sde/special-education
Phone: (405) 521-3351
Mail to OSDE Address:
ATTN: SPECIAL EDUCATION
OKLAHOMA STATE DEPARTMENT OF EDUCATION
2500 N LINCOLN BLVD
OKLAHOMA CITY OK 73105
Periodic Special Education Computer Generated School District Expenditure Report
Window: Throughout the year
Legislation: 70 O.S. § 210:25-3-7
Description: Submission of electronic claims.
Activity: Submit file electronically. Single Sign On > Grants Management and Expenditure Reporting > Special Education Budget Application
Final Special Education Computer Generated School District Expenditure Report
Window: On or before August 1
Legislation: 70 O.S. § 210:25-3-7
Description: Final report for IDEA federal funds reimbursement.
Activity: Submit file electronically. Single Sign On > Grants Management and Expenditure Reporting > Special Education Budget Application
Special Education Closeout Procedure
Window: June - September 4
Legislation: 70 O.S. § 210:25-3-7
Description: Final closeout report to generate carryover federal funds not yet claimed on reimbursement.
Activity: Submit file electronically. Single Sign On > Grants Management and Expenditure Reporting > Special Education Budget Application
Special Education Child Count
Window: Start of district’s school year - October 1
Legislation: 70 O.S. §18-200.1, 70 O.S. §18-200.1(E)
Description: Special Education Count will occur on October 1
Activity: Districts must verify that all students receiving special education services are correctly entered into OK EdPlan by October 1. A final clean-up period will be provided from approximately October 2 - October 15 to coincide with certification.
Special Education Child Count Certification
Window: Approximately October 2 - October 15
Legislation: 70 O.S. §18-200.1, 70 O.S. §18-200.1(E)
Description: District superintendents must certify the accuracy of the October special education child count.
Activity: Certify in the Single Sign On > Special Education Child Count application.
Special Education Budget Application
Window: September 1 - June 28
Legislation: 70 O.S. § 5-135.2
Description: Districts complete the budget application annually.
Activity: Single Sign On > Grants Management and Expenditure Reporting > Special Education Budget Application
Special Education End of Year Report
Window: April 1 - June 30
Legislation: 70 O.S. §18-200.1, 70 O.S. §18-200.1(E)
Description: On June 30 annually, district data is pulled for federal reporting purposes. Districts must complete a District Summary Data report to supplement IEP-based aggregate data that is collected. The summary data includes personnel and transition reporting.
Activity: Complete District Summary Data page in OK EdPlan
Special Education End of Year Report Certification
Window: Approximately July 1 to July 15
Legislation: 70 O.S. §18-200.1, 70 O.S. §18-200.1(E)
Description: On June 30 annually, district data is pulled for federal reporting purposes. During the two weeks following the due date, district superintendents must certify the accuracy of the data collected on June 30.
Activity: Single Sign On > Special Education Child Count Application
District Assurances
Window: March 9 - June 30
Legislation: 34 C.F.R. § 300
Description: Districts complete Assurances and annually.
Activity: Single Sign On > Grants Management and Expenditure Reporting > Assurances
LEA Agreement
Window: May 1 - June 30
Legislation: 34 C.F.R. § 300
Description: Districts complete LEA agreement annually.
Activity: Single Sign On > Grants Management and Expenditure Reporting > IDEA-LEA Agreements
Special Education High Cost Assistance Application
Window: June 1 - July 27 Legislation: 34 CFR §300.704I
Description: Districts have the option to complete an application for high cost assistance.
Activity: Send via mail or email to OSDE. Special Education mailing address at top of page.
Related Documents: High Cost Assistance Application
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