Special Education Finance


Special Education Finance
 

 

Special Education Funding Manual

Finance Funding Manual

Joint Federal Programs Claims Procedures 

Financial Management of Special Education Programs - Federal IDEA Part B Funds

 

Special Education Allocations to Districts

Funds are awarded to the OSDE by the United States Department of Education (USDE), Office of Special Education Programs (OSEP), to "flow-through" to the LEA contingent upon an LEA's application for Part B funds.

IDEA Part B funds are awarded on the basis of noncompetitive application.

Section 611 - Flow-through funds are for children with disabilities aged three through twenty-one, and are awarded on a formula based on:

• The number of children with disabilities aged three through 21 served on October 1, 2000;
• The total enrollment in the LEA (in both public and private schools located in the LEA); and
• The poverty level of the LEA (defined as the free and reduced lunch count within the LEA).

Section 619 - Preschool funds are earmarked for children with disabilities aged three through five, and are awarded on a formula based on:

• The number of children with disabilities aged three, four, and five served on October 1, 2000;
• The total enrollment in the LEA (in both public and private schools located in the LEA); and
• The poverty level of the LEA (defined as the free and reduced lunch count within the LEA)

 

Agreement, Assurances & Applications Opening Date Closing Date
Assurances  March 14, 2022 June 30, 2022
LEA Agreement May 3, 2022 June 30, 2022
High Need Application July 1, 2022 July 22, 2022
Final Fiscal Year Expenditure Submission   August 1, 2022
FY2021 Closeout   September 1, 2022
Part II Budget Application July 1, 2022 October 31, 2022
Project 615 Professional Development Application   December 1, 2022

• FY 2022 claims for federal reimbursement are due no later than Friday, June 3, 2022 in order to receive payment by Monday, June 23, 2022.

 

Tier I and Tier II High Need Memorandums and Applications

The Individuals with Disabilities Education Act (IDEA) of 2004 granted states the flexibility to set aside a percent of the funds reserved for state-level activities to establish a funding mechanism that would reimburse local educational agencies (LEAs) for costs of high needs students with disabilities (34 § 300.704(c)). The out-of-state residential placement is Tier I of Oklahoma’s high needs fund. Tier 2 includes funding for all other high needs students with excessive costs to the LEA.

Per pupil expenditure for FY 2021 for the Tier II High Need Student Application is $10,086.51. The amount needed for a student to qualify is 3 X the average per pupil expenditure which totals $30,259.53 and the total cost of all high need students in the LEA must be at least ten percent (10%) of the LEA’s 2020-2021 IDEA Flow-Through allocation.

Tier I Application

Tier I & II High Need Memo

Tier I & II High Need Procedure

Tier ll Application Procedures

Tier II Budget Application

Tier II Cover Page

Tier II Request Summary

 

School Based Services

The Oklahoma State Department of Education pursuant to the OSDE’s memorandum of understanding with the Oklahoma Health Care Authority has entered into an agreement with Oklahoma public schools to file claims on their behalf through our contracted vendor, Public Consulting Group. This will provide public schools with an Oklahoma Health Care Authority SoonerCare referral number, collect and monitor public schools special education records for all children receiving health services and assist OHCA in verifying that there is no private insurance for each SoonerCare-eligible child who is receiving services under the memorandum of understanding.

School Based Health Services Agreement Application Instructions

School Based Services Application

 

Finance Resources

• Unique Entity Identifier Transition Fact Sheet 

American Rescue Plan Funds Guidance 

COOP/Interlocal Arrangement

Federal Register

Frequently Asked Questions: Maintenance of Effort

Frequently Asked Questions: Time and Effort Reporting

LNH Notification

Navigating Coordinated Early Intervening Services (CEIS): FAQ

Parental Consent for the Use of Public Benefits or Insurance to Pay for Services under IDEA

Parental Consent to Access Public Benefits or Insurance

Sample Board Policy

Time and Effort Sample Reporting Form

Vendor Performance Review

 

Other Projects

Project 613

Memo Project 613

Memo Project 615

Memo Project 616

 

 

 

 

 

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Last updated on October 6, 2022