Special Education Finance


Special Education Finance
 

 

Special Education Funding Manual

Finance Funding Manual

Joint Federal Programs Claims Procedures 

 

Finance Workshop Presentations

FY 21 Close Out Process

FY 22 Finance PowerPoint

Hands on Finance Budget Workshop

 

Special Education Allocations to Districts

Funds are awarded to the OSDE by the United States Department of Education (USDE), Office of Special Education Programs (OSEP), to "flow-through" to the LEA contingent upon an LEA's application for Part B funds.

IDEA Part B funds are awarded on the basis of noncompetitive application.

Section 611 - Flow-through funds are for children with disabilities aged three through twenty-one, and are awarded on a formula based on:

  • The number of children with disabilities aged three through 21 served on October 1, 2000;
  • The total enrollment in the LEA (in both public and private schools located in the LEA); and
  • The poverty level of the LEA (defined as the free and reduced lunch count within the LEA).

Section 619 - Preschool funds are earmarked for children with disabilities aged three through five, and are awarded on a formula based on:

  • The number of children with disabilities aged three, four, and five served on October 1, 2000;
  • The total enrollment in the LEA (in both public and private schools located in the LEA); and
  • The poverty level of the LEA (defined as the free and reduced lunch count within the LEA)

 

Agreement, Assurances & Applications Opening Date Closing Date
Assurances  May 1, 2021 July 1, 2021
LEA Agreement May 20, 2021 July 1, 2021
High Need Application July 1, 2021 July 23, 2021
Final Fiscal Year Submission   August 1, 2021
FY2021 Closeout   September 1, 2021
Part II Budget Application July 1, 2021 October 31, 2021
Project 615 Professional Development Application   December 1, 2021
  • FY 2021 claims for federal reimbursement are due no later than Tuesday, June 1, 2021 in order to receive payment by Thursday, June 24, 2021.

 

Tier I and Tier II High Need Memorandums and Applications

The Individuals with Disabilities Education Act (IDEA) of 2004 granted states the flexibility to set aside a percent of the funds reserved for state-level activities to establish a funding mechanism that would reimburse local educational agencies (LEAs) for costs of high needs students with disabilities (34 § 300.704(c)). The out-of-state residential placement is Tier I of Oklahoma’s high needs fund. Tier 2 includes funding for all other high needs students with excessive costs to the LEA.

Per pupil expenditure for FY 2020 for the Tier II High Need Student Application is $9,398.83. The amount needed for a student to qualify is 3 X the average per pupil expenditure which totals $28,196.49 and the total cost of all high need students in the LEA must be at least ten percent (10%) of the LEA’s 2019-2020 IDEA Flow-Through allocation.

Tier I Application

Tier I & II High Need Memo

Tier I & II High Need Procedure

Tier ll Application Procedures

Tier II Budget Application

Tier II Cover Page

Tier II Request Summary

 

School Based Services

The Oklahoma State Department of Education pursuant to the OSDE’s memorandum of understanding with the Oklahoma Health Care Authority has entered into an agreement with Oklahoma public schools to file claims on their behalf through our contracted vendor, Public Consulting Group. This will provide public schools with an Oklahoma Health Care Authority SoonerCare referral number, collect and monitor public schools special education records for all children receiving health services and assist OHCA in verifying that there is no private insurance for each SoonerCare-eligible child who is receiving services under the memorandum of understanding.

School Based Health Services Agreement Application Instructions

School Based Services Application

 

Finance Resources

American Rescue Plan Funds Guidance 

COOP/Interlocal Arrangement

Federal Register

Frequently Asked Questions: Maintenance of Effort

Frequently Asked Questions: Time and Effort Reporting

LNH Notification

Navigating Coordinated Early Intervening Services (CEIS): FAQ

Parental Consent for the Use of Public Benefits or Insurance to Pay for Services under IDEA

Parental Consent to Access Public Benefits or Insurance

Time and Effort Sample Reporting Form

Vendor Performance Review

 

Other Projects

Example Board Policy

Project 613

Memo Project 613

Memo Project 615

Memo Project 616

 

Contact Us!

Karen Howard: 405-521-3587

Ashlee Henson: 405-521-4857

Carole Tomlin: 405-521-2335

Janet Felton: 405-522-1578

Nathan Goad: 405-521-4867

 

 

 

 

 

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Last updated on November 30, 2021