Special Education Finance

Special Education Funding Manual

• Joint Federal Programs Claims Procedures

• FY2023 Closeout PowerPoint

• FY2024 Finance PowerPoint

• Financial Management of Special Education Programs - Federal IDEA Part B Funds

Special Education Allocations to Districts

Funds are awarded to the OSDE by the United States Department of Education (USDE), Office of Special Education Programs (OSEP), to "flow through" to the LEA contingent upon an LEA's application for Part B funds.

IDEA Part B funds are awarded based on non-competitive applications.

Section 611 - Flow-through funds are for children with disabilities aged three through twenty-one, and are awarded on a formula based on:

• The number of children with disabilities aged three through 21 served on October 1, 2000;

• The total enrollment in the LEA (in both public and private schools located in the LEA); and

• The poverty level of the LEA (defined as the free and reduced lunch count within the LEA).

Section 619 - Preschool funds are earmarked for children with disabilities aged three through five, and are awarded on a formula based on:

• The number of children with disabilities aged three, four, and five served on October 1, 2000;

• The total enrollment in the LEA (in both public and private schools located in the LEA); and

• The poverty level of the LEA (defined as the free and reduced lunch count within the LEA)

To view IDEA Part B FY24 District allocations please click here.

Agreement, Assurances & Applications	Opening Date	Closing Date
Assurances	April 4, 2023	June 30, 2023
LEA Agreement	April 17, 2023	June 30, 2023
High Need Application	July 1, 2023	July 23, 2023
Final Fiscal Year Expenditure Submission		August 1, 2023
FY2023 Closeout		September 1, 2023
Part II Budget Application		October 31, 2023
Project 615 Professional Development Application		December 1, 2023

• FY 2023 claims for federal reimbursement are due no later than Thursday, June 1, 2023, to receive payment by Friday, June 30, 2023.

Tier I and Tier II High Need Memorandums and Applications

The Individuals with Disabilities Education Act (IDEA) of 2004 granted states the flexibility to set aside a percent of the funds reserved for state-level activities to establish a funding mechanism that would reimburse local educational agencies (LEAs) for costs of high needs students with disabilities (34 § 300.704(c)). The out-of-state residential placement is Tier I of Oklahoma’s high needs fund. Tier 2 includes funding for all other high needs students with excessive costs to the LEA.

Per pupil, expenditure for FY 2022 for the Tier II High Need Student Application is $10,720.96. The amount needed for a student to qualify is 3 X the average per pupil expenditure which totals $32,162.88 and the total cost of all high need students in the LEA must be at least ten percent (10%) of the LEA’s 2021-2022 IDEA Flow-Through allocation.

• Tier I Application

• Tier I & II High Need Memo

• Tier I & II High Need Procedure

• Tier ll Application Procedures

• Tier II Budget Application

• Tier II Cover Page

• Tier II Request Summary

School-Based Services

The Oklahoma State Department of Education pursuant to the OSDE’s memorandum of understanding with the Oklahoma Health Care Authority has entered into an agreement with Oklahoma public schools to file claims on their behalf through our contracted vendor, Public Consulting Group. This will provide public schools with an Oklahoma Health Care Authority SoonerCare referral number, collect and monitor public school's special education records for all children receiving health services and assist OHCA in verifying that there is no private insurance for each SoonerCare-eligible child who is receiving services under the memorandum of understanding.

• School-Based Health Services Agreement Application Instructions

• School-Based Services Application